Internal Governing Policies
#24 - Worker's Compensation
Approved: April 11, 1988
Nomenclature changes: July 16, 1997
Monitor: Vice President for Business Affairs
In order to insure employee benefits under the Illinois Worker's Compensation and Occupational Diseases Acts, the following procedure shall be followed when an employee suffers an accidental injury or occupational disease arising out of and in the course of employment, regardless of the severity of the injury or disease:
- Notify the supervisor immediately.
- The employee must report to the University Health Service as soon as possible unless the nature and/or extent of the injury or illness requires immediate medical attention not available at the University Health Service. In those cases where the University Health Service is by-passed, the employee should have the attending physician send to the Department of Human Resources a statement concerning the injury or illness and the treatment rendered. Also, when the injury or illness involves loss of work for three or more days and is expected to continue for fourteen days, the statement should include the estimated length of disability. (Physician's medical report forms are available in the Department of Human Resources.)
When released to return to work, a physician's statement should be presented to the University Health Service and the Department of Human Resources. This must be done before returning to work.
- The employee must notify the Worker's Compensation Administrator in the Department of Human Resources, who in turn will notify the Illinois Industrial Commission and the Department of Administrative Services. An Employee's Report of Injury/Illness has been designed for this purpose. These reports are available from department supervisors. Originals must be sent to the Department of Human Resources and a copy retained for the departmental file.
A Supervisor's Report must be completed within twenty-four hours of any work-related injury or illness. If there are witnesses to the accident, each one must complete a Witness Report. Department supervisors will have these reports available. The originals must be sent to the Department of Human Resources and a copy retained for the departmental file.
Occupational accidents or illnesses should be reported to the Worker's Compensation Administrator immediately to avoid loss of the right to the a claim due to failure to observe time limits.
a. Accidents must be reported to the Worker's Compensation Administrator within forty-five days of occurrence except those involving a hernia which must be reported within fifteen days.
b. Accidents caused by radiological exposure must be reported within ninety days of the time the radiation injury is known or suspected.
c. Occupational illness must be reported as soon as practical after the date of disablement.
All medical costs relating to the Worker's Compensation injury or illness should be itemized and sent along with a Physician's Medical Report form to the Department of Human Resources. The provider of the services rendered should be informed that the claim is Worker's Compensation and is requested to have the bill sent to the Department of Human Resources marked for the attention of the Worker's Compensation Administrator. Charges should not be submitted to the University health insurance carrier.
A copy of the Employee's Report of Injury/Illness is also given to the Safety Officer for follow-up of any safety hazard or violation. Violation of safety regulations could impair claims for Worker's Compensation.