Internal Governing Policies


 

#137 - Building Coordinators


Approved: February 14, 2011

Monitor: Vice President for Business Affairs


The purpose of the Building Coordinator is to provide an official means of communication among Facilities Planning and Management (FPM), support units and occupants of campus buildings.  The Vice President for Business Affairs or designee shall identify a responsible administrator (dean/director level or higher) for each campus building who represents the building's occupants.  The responsible administrator shall designate an individual to serve as Building Coordinator until the administrator deems it necessary to appoint a replacement.

The Building Coordinator role will be to receive and transmit information between building occupants and appropriate support units.  The Building Coordinator gathers facts and disseminates any information affecting the building operations which may impact students, the public, faculty, and staff.  This information may include, but is not necessarily limited to, changes in regular building conditions, such as utility service interruptions and construction/renovations projects affecting a building.  The appropriate Dean or Director will also designate a Maintenance Point of Contact (MPC) for each department housed in the same building to serve as the interface with FPM's Computerized Maintenance Management System (CMMS).  The MPCs will work in conjunction with the Building Coordinator and FPM to ensure that maintenance work, activities or conditions which will impact normal building operations are communicated in a timely manner.

A list containing the identity and contact information for current Building Coordinators and Department MPCs will be maintained and regularly updated by FPM.  The master list will be available via the FPM website.