Illinois Public Higher Education Procurement Bulletin

EIU Illinois Procurement Higher Education Bulletin Purchases

Illinois Department of Human Rights (IDHR)

Please be aware that, as of January 1, 2010, per Public Act 096-1786, all those filing for, or renewing an IDHR number will be charged a $75.00 registration fee. Such registration will be valid for five years from the date of issuance.

All potential bidders must file if any one of the following applies

• the business entity employs 15 or more persons at the time of application for a public contract
• the business entity has employed 15 or more persons at any time during the 365-day period prior to the date of your applying for a public contract
• the business entity is directed to file by a contracting agency of the State of Illinois, any political subdivision, or a municipal corporation.

The Employer Report form is available at http://www.state.il.us/dhr/Programs/DHR_PBCT.htm and is deemed filed when it is properly completed, signed, and received at the IDHR Chicago office with the $75.00 registration fee payable to the Illinois Department of Human Rights in the form of a certified check, cashier's check, or money order. Submissions must be mailed to:

Emailed Purchase Orders

The Department of Procurement, Disbursements and Contract Services emails departmental Purchase Orders to the appropriate Account Manager.

The emails arrive with the purchase order saved as an Adobe PDF attachment; The email SUBJECT line will display the Purchase Order number.  The PDF  allows you the flexibility to print, save and archive or delete the purchase order as your office needs dictate.

We recognize a number of Account Managers would prefer these attachments be sent to another staff member. With that in mind, we have directions to set up a MAIL FORWARD rule in Outlook and Panthermail Basic. In addition a sample email with the purchase order attachment is also listed below.

• Email sample message
• Outlook directions to create FORWARD rule
• Panthermail Basic directions

On August 20 (30 ILCS 587/) Information Technology Accessibility Act became law. It requires all information technology acquired by the University, with limited exceptions, be handicapped accessible. Information technology is defined as including electronic information, software systems and equipment.

For the last several months, we have been working with other Universities and State agencies to determine how we can comply with the requirements of the new law. For now, we must obtain from the vendor a certification that the information technology purchase is handicapped accessible. In addition we may conduct certain tests to determine whether the certification is correct.

Performance criteria and technical requirements that must be met to ensure compliance are posted at http://www.dhs.state.il.us/iitaa.

If you are contacted or a purchase is delayed, please understand that we are trying to ensure compliance with this new law.