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Travel Reimbursement Schedule

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Travel Reimbursement Schedule

Eastern Illinois University must comply with the official travel regulations promulgated by the State of Illinois Travel Regulation Council (TRC). Travel regulations issued by the Travel Regulations Council shall govern the reimbursement of employees and members of the Board of Trustees from all fund sources except appropriately restricted funds donated to the University Foundations.

 
Effective July 1, 2009
 

Mileage

Private Vehicle

$.56 per mile as of 1/1/2014

   

Lodging

 

Chicago Metro Counties (Cook)

Click here for more information

Counties of DuPage, Kane, Lake, McHenry and Will $80.00 + tax
Downstate Illinois Counties  
Illinois Select Counties (Champaign, Kankakee, LaSalle, McLean, Macon, Madison, Peoria, Rock Island, St. Clair, Sangamon, Tazewell and Winnebago) $70.00 + tax
All other Downstate Counties $60.00 + tax
Out of State $110.00 + tax
Washington D.C. area: Click here for more information
   
Out of Country Actual Reasonable
   

 

Any employee attending a conference or seminar in the course of state business may stay in the lowest priced room available at or near the hotel or motel in which the conference or seminar is located or in accommodations arranged by conference/seminar organizations, and shall be reimbursed for actual lodging expenses in excess of those allowed by the reimbursement rates above. The traveler must check the box on the travel voucher if conference lodging was used. If conference lodging was NOT used, and the amount is over the allowed amount, the traveler must fill out a Travel Exception form and attach to the voucher.

 
 

Per Diem Allowance

(Used on overnight travel or when travel exceeds 18 hours.)

 
 
If you leave between
In State
Out of State
Midnight - 6:00 a.m.
$28.00
$32.00
 
6:01 a.m. - Noon
$21.00
$24.00
 
12:01 p.m. - 6:00 p.m.
$14.00
$16.00
 
6:01 p.m. - Midnight
$7.00
$8.00
 
       
If you return between
In State
Out of State
 
Midnight - 6:00 a.m.
$7.00
$8.00
 
6:01 a.m. - Noon
$14.00
$16.00
 
12:01 p.m. - 6:00 p.m.
$21.00
$24.00
 
6:01 p.m. - Midnight
$28.00
$32.00
 
       

 

 

Meal Allowance - (Used when no overnight lodging is involved or travel is less than 18 hours)

 
 
In State
Out of State
 
Breakfast - leave at or before 6:00 a.m.
$5.50
$6.50
 
Dinner - return at or after 7:00 p.m.
$17.00
$19.00
 

 

 

     

There is an allowance of $28.00 (in-state) and $32.00 (out-of-state) for each full day. When the cost of meals at an approved conference is an integral part of the registration fee, the traveler shall deduct the following amounts from the meals reimbursement or per diem allowance claimed.

 
Deduct
Deduct
 
 
In State
Out of State
 
Breakfast included in registration fee
$5.50
$6.50
 
Lunch included in registration fee
$5.50
$6.50
 
Dinner included in registration fee
$17.00
$19.00
 
       

Up to $10.00 without receipt (with explanation.)

Registration fees exceeding $50.00 needs to be on a Request for Payment (RFP) and charged to Contractual Services.