FACULTY SENATE MINUTES FOR AUGUST 22, 2000
(Vol. xxx, No. 1)

  1. Call to order by James Tidwell at 2:00 p.m. (Conference Room, Booth Library)
  2. Present: R. Benedict, J. Best, G. Canivez, C. Eberly, P. Fewell, B. Fischer, F. Fraker, J. Tidwell, M. Toosi, B. Young, A. Zahlan. Absent: Excused: Guests: M. Davenport, J. Niziolkiewicz

  3. Approval of the minutes of August 22, 2000.
  4. Corrections: Under III, V.A.3.line 7,should read "Social Sciences Spot on CFR…. The Constitution (not by-laws) requires…".

    Motion (Canivez/Young) to approve the minutes of August 22, 2000.

    Yes: Benedict, Best, Canivez, Eberly, Fewell, Fischer, Fraker, Tidwell, Toosi, Young, and Zahlan. Abstentions: Passed.

  5. Communications

A. Minutes of Council on Academic Affairs–May 25 and June 29, 2000

B. 1999-00 Annual Report of Intercollegiate Athletic Board

C. Letter from former Senator Janice Coons thanking Gary Kelly for his service working with the Senate in 1999-00--June 20, 2000

D. Memo from Provost to the President and VPSA concerning Textbook Rental Service Recommendations from Council of Chairs–June 27, 2000

E. Calendar of Events for Tarble Arts Center, August 2000

F. Memo from President Surles requesting a Senate nominee to the VPAA Screening Committee–August 14, 2000

G. Letter from former Chair Irwin to President Surles concerning Native American issues at EIU–August 15, 2000

H. Letter from former Chair Irwin to President Surles suggesting that distinguished faculty winners be identified in the catalog–August 14, 2000

I. Letter from former Chair Irwin thanking General Counsel Joseph Barron for his appearance before the Senate in June–August 14, 2000

J. Letter from former Chair Irwin to thanking President Surles for hosting the Faculty Senate Luncheon in June–August 14, 2000

K. Letter from former Chair Irwin to VPSA Hencken requesting that faculty members be included on student affairs search committees–August 14, 2000

L. E-mail from former Chair Irwin to Chair Tidwell concerning discussion groups for faculty luncheon–August 16, 2000

M. E-mail from COTE Chair Christy Hooser concerning spring's at-large election for COTE–August 16, 2000.This is a problem for the Elections Committee. During Spring 2000 elections apparently one too many people were elected to COTE. The elections committee will need to resolve this issue.

N. E-mail from David Carpenter resigning from Faculty Senate–August 16, 2000

O. E-mail from Doug Brandt requesting a replacement on Senate for one semester due to a lab class conflict.

  1. Faculty Senate Orientation
  2. Chair Tidwell welcomed the new members to Senate — French Fraker, and Anne Zahlan.

    1. Operating Principles and Procedures
      1. Tidwell distributed a list of members to all Senators, a copy of Senate Procedures on Efficiency and Effectiveness and the Senate Constitution and By-Laws. On the Faculty Senate web site, persons can e-mail all members of senate with one link.

        Mori Toosi arrived at this point

        Several Senators noted errors on the Senate Procedures handout, and Chair Tidwell said he would correct them and distribute a new copy.

      2. Chair Tidwell noted that Senate has been operating out of compliance with by-laws. Nomination committee takes care of all election details except supervising the election. He suggested that Nominations and Elections committee chairs meet to clarify roles. Tidwell also noted under By-Laws (II.A.3): If fewer than two nominations are received for each vacancy to be filled, the Nominations Committee shall advise the Senate, whereupon the Senate will, with Discretion as to the availability of the suitable and willing candidates, attempt to secure additional nominees sufficient to bring the number of nominees for each vacancy to at least two. Tidwell suggested Senate may want to consider this option. Zahlan: That procedure could get very political. Tidwell: It has never been done in my six years on Senate. Of course, the by-laws are our own internal document and can be modified with a majority vote.

        3. Committee Assignments and Election of Chairs

        Chair Tidwell distributed Senate Committee assignments for the year

        1. Best said he was hoping to go on Elections. Best and Greer’s committee assignments were switched, with Greer assigned to Student/Faculty Relations.

2. Zahlan was not objecting, but wondered why senators were not ased to volunteer. Tidwell: Just for reasons of efficiency. Fraker: Are there carryovers for continuity from last year’s committees? Tidwell: Yes, in most cases. Fraker was especially concerned about Nominations and Elections, so there were no problems involved

3. Tidwell said he reorganized the records for all faculty committees over the summer so they were up-to-date. Records had not been kept current since Lankford Walker’s passing last fall. Zahlan requested that the committee list include the year members go off each committee. Tidwell acknowledged the request, and indicated that it would be nice to have a web link listing all committees and their members with dates of service on the Faculty Senate web site.

Motion to Approve Committee Assignments: Canivez/Young. Yes: Benedict, Best, Canivez, Eberly, Fewell, Fischer, Fraker, Tidwell, Toosi, Young, and Zahlan. Passed.
    1. The newly formed Committees met in individual groups to select Chairs for the year:

a. Student/Faculty Relations: Reed Benedict

b. Nominations: Gary Canivez

c. Elections: Bud Fischer

d. Faculty/Staff Relations: Bailey Young

    1. Meeting Dates for fall, 2000 — every Tuesday at 2:00 p.m. in Buzzard 2504.

1. Tidwell distributed a list of regularly scheduled Faculty Senate meetings for 2000-2001

  1. Old Business
    1. Committee Reports
      1. Executive Committee--Fischer and Tidwell met with President Surles last Monday, August 14, and discussed several issues:
      2. b. Acting Provost: said President Surles will be naming an Acting Provost, but she is not sure of the time frame. Several names were discussed, but the President is not yet ready to announce a selection.

        c. VPIA (Institutional Advancement): Two candidates were on campus this summer, but there will be no hire. Jill Nilsen will stay on in the same capacity. Surles said both candidates here were concerned with staffing of the area. She plans to take the $100,000 allocated for the VPIA salary and put it into two jobs addressing three sets of responsibilities: (1.) a person to do social research -- figure out Foundations and money available, etc. (2.) A planned giving person to help with trusts and drafting agreements. (3.) a special events person to do meeting planning, etc. At least two of these three positions will be filled sometime this year. The President will continue to do most of the serious fundraising this year. Benedict: are we still committed to having a VPIA? Tidwell: Yes, in another year. Money will have to be found at that time.

        Both candidates were also concerned about the way the campus looked--landscaping, buildings, etc. They were concerned about a negative impact on fund raising. This went back to the front of Old Main being changed, new campus signage, etc. The City of Charleston also wanted changes in front of Old Main.

        Canivez: What was the cost of the professional search team? Young: around $40,000, some of it assumed by the EIU foundation (Lou Hencken would know the figures). Fischer: had a viable candidate, but the candidate withdrew. Young: Wanted way too much money. Both candidates were worried about infrastructure, so Surles thought she would build the infrastructure then go for new candidates. Best: Is that typical? It should seem to be in the reverse. Tidwell: There are five actual VP levels that will turn into four VPs. As of next month, we'll have three acting VPs. Next week, President Surles will be here with all four VPs. They know there is concern about what is going on. Hencken, Abebe, Nilsen, and Cooley will attend Senate with Surles.

        Toosi reviewed Abebe’s record of attendance at Senate and his responsiveness to Senate’s concerns. He asked for reasons why this energetic VP is going to be just teaching. Tidwell said it is a personnel issue and cannot be discussed in a public forum.

        Best: is there a hierarchy to the vice presidents? Tidwell: No.

        d. VPBA (Business Affairs): We also had an aborted search for VPBA six months ago. The same committee (David Carpenter is the Faculty Senate Representative on the committee) was to develop a new search. Surles wants to find a VPBA before a new technology and physical plants person is hired, both of who report to the VPBA. The written qualifications for the VPBA say a doctorate is required, but Surles does not think it needs to be a doctorate. Gail Richard was Chair of the Committee. Tidwell and Fischer do not know if the President will allow the current committee to continue the search.

        Zahlan: Is VPBA tenured in a department? Fewell: It is highly unusual for a VPBA to be a tenured person in a department. Fraker: Did Morgan Olson teach? Eberly: Yes, he taught Governance and Finance in Higher Education in the Department of Counseling and Student Development. He relished the chance to teach. Fewell: Will she modify the job description further? Tidwell: her words were that she was "broadening the criteria."

        e. Technology: Tidwell: Five years ago I chaired a task force that recommended that Academic Computing be moved to Academic Affairs. Jorns and Weidner didn't really like the idea. Later the Academic Computing director was fired and the Department was changed to User Services. Jorns’ idea was to have the four Colleges hire instructional support staff to assist faculty with technology needs.

        The Deans have recently made a recommendation to President Surles about technology, a White Paper at the President’s Request. All this came up, and the President made clear that the whole area is going to be reorganized. The impression that she gave us is she will split Academic Computing from Administrative Computing. That organizational structure has to be established before we can do anything with the instructional support staff positions.

        Canivez: To what extent is the loss of a substantial NSF Grant for Dr. Andrews ($750.000) due to conflict between NSF and ITS involved with this? I understand the bulk of the money went to another institution, with Dr. Andrews salary only coming to EIU. We can't afford to have those kinds of things happening. Fischer: We have 36 new computers in the Science Building that can't be connected because they do not run on Windows 2000. There is a problem with compatibility of campus computers.

        f. Impact of technology: Tidwell: Half of Eastern's educational experience is a residential experience.

        He expressed concern about the pressure to switch to technology-based instruction. Surles predicted that if we did not get moving, our enrollment could drop two or three thousand students within a few years. She said we must follow our core values, but we must find ways to include the technology. Tremendous changes are going on around the country, and we have to live with it. Surles has set back $500,000 for infrastructure for distance learning, etc. She might bring in a consultant to review the whole technology area, and set a framework for distance learning, etc. We do not have Curriculum Designers on other campuses to do the work the faculty must do here.

        Zahlan: What is your impression from the President? What is she really interested in? Fischer: Distance learning is driving it, but she understands that we do not have the infrastructure. Best: Electronic completion of the degree seems to be the issue.

        Fewell: When we talk about distance learning, terminology is important. Schools define distance learning in a myriad of ways, including correspondence courses. EIU has not done anything that is not a face-to-face contact.

        Tidwell: We should start gradually with web-assisted courses. For this to be a massive effort, we have got to have support.

        Canivez: We are currently wiring all residence halls with Ethernet, but academic buildings do not have it.

        Fewell: There are some issues that the network administrator is addressing. There are some things with network configuration that have been causing some difficulty. ITS is trying to do too many things all at once--too many demands being placed upon them. This wiring demonstrates the dynamic between the academic and the business side.

        Toosi: Technology needs personnel to support it and our college was the first one to hire a staff person. The way things are going; it looks like their responsibility is vanishing. Tidwell: There was never a clear idea of what these instructional support people were doing.

        Fewell: These people are also having trouble getting support form ITS. Tidwell: Jorns’ idea was that these people would interface with ITS so faculty need not do so. Zahlan: The real motive was decentralization of budgeting at the time.

        Tidwell: Technology is probably the one area that causes blood pressure to rise more than anything else. We must come to grips with this before we go on to distance learning.

        Benedict: Is there a plan for faculty input on this issue? Tidwell: Any sort of reorganization would have to come to the Senate under our Constitution. Fewell: We can mention this next week. Tidwell: We have a 90-day notice to discuss this issue if changes are suggested. He said Surles comment was that "We need a technology guru in Academic Affairs."

        Tidwell: Much of this will probably be repeated next week when the President and VPs are here. Zahlan: Illinois Board of Higher Education pressures may influence these issues, especially if these become the basis for allocating funds. Please check with our IBHE Representative to keep abreast off this issue.

      3. Nominations--Tidwell has list of all faculty appointments to give to Nominations Chair Canivez.

      4. Elections: Special Election to fill Senate vacancies
      5. a. Tidwell distributed his proposed timetable for special fall Senate elections. Tidwell: The questions asked of candidates for Senate are pretty innocuous. Do we need to come up with a new question for this election? Zahlan: Perhaps we should have, "What issues should the Senate be dealing with this year?" Best: what Anne said is an improvement over what we have.

        b. Tidwell reviewed steps in his proposed timetable for the elections:

        August 22–Announce vacancies, publish petitions and questions in minutes.
        August 29-Announce vacancies, publish petitions and questions in minutes.
        Sept. 5-Noon deadline for submission of petitions and questions.
        Sept. 5-Announce candidates and publish answers to questions in minutes.
        Sept. 13-14-Hold elections.

        Tidwell: Do we specify that people apply for the specific positions, or that the greatest vote getter has the choice of positions?

        Best: If we make a good faith effort to get them, we’re OK. But we do need to have 15 members on Senate. Fewell: Let people make a choice as to the position. Some people like to plan their lives.

        Best: Brandt will come back in one semester. His e-mail does say that he will resign completely if the Senate wants him to do that. Fewell: It would be more expedient to appoint someone for one semester. Zahlan: That would be precedent setting for future Senates even though practically an appointment makes more sense. We don't want to get into the business of appointing people. Young: For a semester it is justifiable. Tidwell: The easier thing is to say that the person who gets the most votes gets to choose their term.

        Zahlan: One of the concerns is if there will be enough people who are wiling to run for the positions. We can get four or five people to run, but we probably can't get fifteen people to run for these positions.

        Fischer: Choice is best, because it might encourage some people to run in the future.

        Zahlan: We'll probably get a lot of people to run for the short terms.

        Toosi: If our by-laws allow us to appoint for one semester, why don't we do that.

        Tidwell: Someone make a motion.

        Motion: Benedict: I move that Senate use the form Tidwell prepared for the special election. Second: Toosi. Candidate would only run for one position. We would have three separate elections. Yes: Benedict, Best, Canivez, Eberly, Fewell, Fischer, and Toosi. No: Young, Zahlan. Abstain: Tidwell. Passed 8-2-1

        Tidwell: Faculty must be in at least their fifth semester or more to be eligible to run in this special election (Unit A faculty).

      6. Student-Faculty Relations: no report
      7. Faculty-Staff Relations: no report
      8. Other Committees
      9. a. Fischer: I am on the Alcohol Coalition Committee with Senator Benedict. You should soon see a mission statement and goals for the committee.

    2. Fall Faculty Luncheon — Noon, August 25, 2000, Grand Ballroom of MLK Union .
    3. Other Old Business

V. New Business

    1. Appointment of Search Committee for Provost
    2. 1. Tidwell: Senate has a position available. Do we have a nomination? Best/Canivez: John Best. Best said he has some ideas about what to do with the Committee. Motion to appoint John Best to the Search Committee for the Provost: Yes: Benedict, Best, Canivez, Eberly, Fewell, Fischer, Fraker, Tidwell, Toosi, Young, and Zahlan. Passed 11-0.

    3. Other New Business
    4. 1. Zahlan requested the Fall Forum be added to the Senate agenda.

      2. Eberly explained that he has a 4:00 p.m. class, so Senate will need to adjourn each week about 3:50 p.m.

      VI. Adjourn at 3:52 p.m. (Fischer)

Future Agenda Items

  1. President Surles and the four vice presidents will meet with Senate August 29, 2000
    .
  2. The Honorable Steve Rauschenberger, Chair of the Appropriations Committee of the Illinois State Senate, will meet with the Senate Oct. 10, 2000.

  3. Fall Forum dates/agenda

Respectfully submitted,

Charles G. Eberly, Recorder