October 10, 2000
(Vol. XXX, No. 8)

The 2000-2001 Faculty Senate minutes and other information are available on the Web at http://www.eiu.edu/~FacSen. The Faculty Senate agenda is posted weekly on the Web, at 2540 Buzzard, and at 2107 Buzzard Hall.

I. Call to Order by James Tidwell at 2:08 p.m. (Conference Room, 2540 Buzzard Hall)

Present: R. Benedict, G. Canivez, J. Dilworth, C. Eberly, P. Fewell, B. Fischer, F. Fraker, N. Greer, J. Tidwell, M. Toosi, B. Young, and A. Zahlan. Absent: W. Addison, R. Gruber Excused: Guests: J. Niziolkiewicz, M. Beurskens, L. Wall, C. Delman

II. Approval of the minutes of October 3, 2000.

Motion (Canivez/Greer) to approve the minutes of October 3, 2000. Yes: Benedict, Best, Canivez, Dilworth, Eberly, Fewell, Fischer, Fraker, Greer, Tidwell, Toosi, and Young. Passed.

III. Communications

A. Minutes of Council on Academic Affairs--Sept. 28, 2000

CAA approved a new academic waiver policy.

B. Agenda for the Oct 5, 2000, CAA Meeting.

CAA continued a discussion on General Education with voting scheduled Oct. 19.

C. Letter and supporting material from Prof. Floyd Merritt concerning the Rex V. Darling Varsity Tennis Center. Merritt asks that the new Varsity Tennis courts be named the Rex. V. Darling Tennis Center since the present courts have been dismantled for a parking lot.

D. Agenda for the Oct. 16, 2000 BOT Meeting.

Tidwell will give a short report on Faculty Senate activities. A 3% tuition increase is up for approval, among other fees. The BOT plans to change policy on public comments at Board meetings. If anyone wants to speak about an agenda item, they must notify the chair prior to the meeting. Time will be set aside. If the item is not on the agenda, one must notify the Secretary of the Board in advance. Approval of an AFSCME contract is also on the agenda. Approval for a $750,000 over-run for work on Booth Library to come from local or appropriated money is on the agenda. They are also being asked to approve a University Housing Television Network.

E. Report to the Board of Trustees--Oct. 16, 2000

F. Minutes of the Board of Trustees--June 12, 2000 and Sept. 19, 2000

Tidwell listed major items from each set of minutes that have appeared in other media.

G. Charles Delman (Math) reported on the current status of this morning’s UPI negotiations with the EIU Administration. They were opened May 17, 2000, and the initial offer was 1.1million (4% salary offer), below that mandated by the State. During protracted negotiations over the summer, the Administration offered 5.5% on June 26, 2000. UPI made a counter offer on August 9, 2000, and today, opened negotiations with a mediator. The administration negotiation team refused to make any additional offers this morning. Delman said that talks have collapsed at this point. He said we are about $700,000 apart on the table. Zahlan: Is there any reasoning from the administration that you are hearing. Delman: No. We were given no substantive reason that I can recall. The appropriated fund increase this year was 6.9%, so we are not even getting our share of it.

IV. Old Business

A. Committee Reports

1. Executive Committee: There is still no word from the President's office on a meeting time. Tidwell did inquire about the line item for retaining critical faculty in the FY2002 budget. The University wants the IBHE to pay the 1% matching funds for EIU.

2. Elections: Fischer: We are still one person short for UPC from Business and Applied Sciences. Dean Ivarie has been great in searching for people. If they can't find someone in the whole college to do this job, then Fischer recommends Senate go with one person short on the UPC Committee.

3. Nominations: Canivez: The good news is that I have one person to fill one of the three vacancies on the Apportionment Board: Assege Hailenariam. Motion (Canivez/Fischer) to approve Assege Hailenariam for an appointment to the Apportionment Board. Yes: Best, Canivez, Dilworth, Eberly, Fewell, Fischer, Fraker, Greer, Tidwell, Toosi, Young, Zahlan, and Benedict. Passed.

Canivez: We are still short two positions for the Library Advisory Board. Please run the notice again in the minutes.

Faculty Volunteers are needed for the following Committee Appointments: Apportionment Board (meets on Thursday at 7:00 p.m.). Library Advisory Board (meets on Wednesday at 4:00 p.m.) needs faculty from the College of Business and Applied Sciences, and the College of Education and Professional Studies. Contact Dr. Gary Canivez, cfglc@eiu.edu, 581-6413.


4. Student-Faculty Relations: No report

5. Faculty-Staff Relations: No report Staff Senate has their meeting tomorrow, 1:30 p.m. in Charleston/Mattoon Room.

6. VPAA Search Committee: Best reviewed the questions circulated in the last Faculty Senate minutes (Oct. 3, 2000). Best requested that the electronic version of the minutes be forwarded to Bonnie Irwin prior to their approval. The Senators had no objection. The questions listed in the Oct. 3, 2000 minutes were addressed:

(1) What do you see as the primary opportunities in and challenges for the Academic Affairs area at Eastern over the next five years?

Zahlan: Maintaining a quality faculty, a healthy ratio of Unit A to Unit B faculty. Fischer: Allowing programs to grow in a limited budget arena. Fewell: Maintaining balance in grant opportunities with the grants and research office that we have. Tidwell: The technology infrastructure and support for it. Fewell: Academic support in general. We will be getting a new library, but...we need to look at organization and bureaucracy itself. We must allow the academic affairs area to move more fluidly. Tidwell: Decentralized budgeting and the role of the Provost versus the Deans. Fewell: Balancing the goals of the IBHE and the state initiatives, and the initiatives that the University chooses. Fischer: Creating the connection between planning and how money is allocated. The connection has never really been there. There is an opportunity to create cohesion between the units and the VPAA's Office. Fischer: we also need stability within and outside the University with regard to the negotiations. Zahlan: Yes, restoring trust and morale within the faculty. We are having a harder time to find people to serve on committees, etc. Tidwell: The more ACFs we have, that puts the burden on Unit A faculty members to do the committee work, and I am not sure how we are doing on the retirement buyouts. Fewell: There is another wave coming up within the next five years. Fraker: Compatibility in working with the President. It is important that the Provost and President have a good working relationship. Zahlan: We need someone with the background and experience to maintain a balance between traditional education and technology. Fischer: There are opportunities for growth in the large number of areas associated with the IBHE goals.

(2) What are the important criteria to consider when screening candidates for the position of Provost on this campus? Benedict: We need a Provost supportive of and dedicated to student learning and assessment. Fischer: The person selected must have a PhD. Canivez: They ought to have earned tenure in a position prior to moving into administration. Best: It should be someone who really is an academic, rather than someone whose career was in administration. Zahlan: I would like to see someone with a record of research or creative activity and teaching experience in their field. Fischer: I want someone whose background tells me they can make the tough decisions, and be willing to back them. Tidwell: I seek someone who has a commitment to shared governance. Toosi: What about someone with a proven record of staying in one position for some time. I don't want someone with a series of short tenure positions. Zahlan: We want someone who wants to build an institution and not just a resume. Fewell: I would like to have a person who has some experience working with budgets, with some management capability, and also in planning and assessment. Fraker: I want someone who understands the mission of a comprehensive university. Zahlan: We want someone with a commitment to EIU, but also someone with an international perspective. Tidwell: I want someone who has an understanding of technology, with a vision of its possibilities for education.

(3) Looking at this from the future perspective, how will we know we’ve hired the right person? What is it that he or she will have accomplished here that will tell us that?

Young: We will know when there is better communication between academic affairs and faculty. Fraker: We will from the impact upon morale. We are glad that you are here. The growth in programs, etc. Fewell: It would be nice to have a Provost who can communicate more freely with faculty directly rather than through the chain of command. Fischer: When we see the boundaries expand with respect to cultural diversity. Greer: Yes, when we see programs expanding which directly relate to that. Toosi: We have to gather enough information form the candidates to be able to make the right decision when we select the candidates. Whether we select the right person is our responsibility, not theirs. Best: It is clear there is a reparative or restorative function to be achieved here, but it is more than that. There clearly has to be change and emphasis upon the good things that we do here at EIU. Zahlan: I would rather see growth in quality than in quantity. We are at a good size now in terms of numbers, but we do want to grow qualitatively. We should also look at the impact our graduates have within the State after they graduate. Young: We are told we are living in an increasingly global environment; one of the problems I have perceived is that most of our students are in state. We have a very small number of international students, and we need to make recruiting more a goal. Provide more opportunities and more encouragement for our students to go into the wider world. We can do more here so that our students can compete in the global market place. Fewell: It might be helpful for each candidate to make a presentation to the faculty, as faculty candidates must also do. It would provide some insight into an individual in a large group setting. Best: There will be five candidates brought to campus. Interviews are prior to Spring Break.

Benedict: This person does not exist. In what ways can we compromise these qualifications and still find the best fit with the candidate? Best: What we do and what the students do is at the heart of this institution. If we are not doing that well, we are sunk. Benedict: I like the idea of candidates doing a presentation, but structure the areas so we can compare and contrast. Fewell: What about using the IBHE goals and how they would structure those goals. What about a situation being developed, and each candidate be given an opportunity to respond to that situation. It gives each person an equal playing ground to develop a response. Zahlan: The search committee will give a great deal of thought as to how they solicit and measure the input from the candidate interviews. We all are going to have to do a better job of making sure that people attend the candidate interviews. Best thanked the Senate for their comments and will send them to Bonnie Irwin, Chair of the VPAA Selection Committee.

7. Other Committees: None

B. Fall Forum:

      1. Proposed Questionnaire: Tidwell: Senators should have received the proposed questions for a survey on technology via e-mail. The EC met with Marjorie Henderson and made some changes to her draft last Wednesday. The Senate reviewed the draft items, and started to make changes to the form. After some discussion, it was decided that it was premature to ask the faculty members to complete a survey prior to the Fall Forum. It was decided to wait until after the Forum to administer a survey, if one were done, when the exact purpose of the survey would be clearer.
      2. Senate Assignments: Tidwell: By next week we need to assign recorders for each of the breakout groups, and all of their material will be incorporated into our minutes for that meeting. Fischer: Do we want to put out a flyer? Tidwell: Yes, we need to do an announcement in the minutes and a separate flyer from the minutes. Fraker: Please put on the flyer how to respond if a person cannot attend the forum. Tidwell: Perhaps we can develop a separate site for comment

C. Other Old Business: Tidwell: Dr. Wall, the BOT is being asked to approve $750,000 for Booth over and above what the State gave us. Do you know where that money is coming from? Wall: No, I don't know where that is coming from. It is not from the Academic Affairs budget.

V. New Business:

A. Textbook Rental: Tidwell: There is no time to discuss Textbook Rental today. The Chairs recommendations on changing the IGP have already been put into effect. The main change is allowing Textbook Rental to purchase books for special topics classes, etc. We can certainly discuss this again next week.

B. Other New Business: None.

VI. Adjourn: Fewell (3:52 p.m.)

Future Agenda Items

A. Fall Forum--November 7, 2000

Respectfully submitted, Charles G. Eberly, Recorder


Eastern's Educational Mission in an Online World

Date: Tuesday, Nov. 7, 2000, Time: 2-4:30 p.m.

Location: Charleston-Mattoon Room, MLK Union (Breakout sessions also scheduled for Effingham, and Kansas rooms)

Sponsors: Faculty Senate, Council on Academic Affairs, Council on Graduate Studies, and Campus Chapter of University Professionals of Illinois

Format: Participants will convene in the Charleston-Mattoon Room for brief opening remarks and discussion. Then breakout sessions described below will convene at about 2:15 p.m. in assigned rooms of the MLK Union. Members of the Faculty Senate will act as coordinators and recorders of the discussions in each group. Each group will meet until about 3:30 p.m. Participants then will reconvene in the C-M Room and report on their discussions. The Faculty Senate will compile a report on the Forum to be distributed to the university community.

Breakout Sessions (The questions posed under each session are provided as a starting point and are not intended to limit discussions.)

Technology Support: infrastructure and instructional design

Do we have the network infrastructure, the personnel and the funding to maintain and support the hardware and software we need?

What kind of training and instructional design support do faculty members need and how do we provide it?

What's the appropriate organizational structure to effectively promote technology on campus?

Approval, assessment and evaluation of online courses

Should CAA, CGS and COTE treat online delivered courses differently in the approval process?

How do we evaluate online delivered courses?

How can assessment be used to promote the best instructional practices in the use of technology?

The role of technology in the Eastern mission

Can Eastern embrace online delivery of courses and still maintain its traditional emphasis on the undergraduate "residential experience"?

How can Eastern use new technologies to widen its outreach for both credit and noncredit courses?

How will new technologies affect Eastern's role in graduate education?