Faculty Senate Minutes

October 22, 1996

I. Called to order by Chair Richard at 2:00 p.m.

Present: J. Best, G. Foster, F. Fraker, N. Furumo, B. Kirk, P. Lenihan, H. Nordin, J. Ozier, G. Richard, J. Schmidt, J. Simpson, J. Tidwell, L. Walker, D. Wolf, A. Zahlan

Visitors: B. Anderson, J. Baker, R. Beebe, D. Bower, D. Church, C. Evans, M.A. Hanner, C. Helwig, F. Hohengarten, M. Kelm, J. McGrath, J. Owen

II. Approval of Minutes - October 15, 1996

A motion to approve the Minutes of October 15, 1996, as corrected passed (13-1-1). Corrections:

A. IV.A.5. Dr. Gosselin expressed the Union's concern with what seem to be Unit A people moved into administrative positions. Counselors are defined as Unit A. The decision to use temporary replacements did not constitute a final decision. "What is unusual is an area staffed by faculty is now to be staffed by non-faculty," which might be seen as a precedent. As a faculty member, he considers this detail to be, "an ill-formed and dangerous concept." He concluded that the salary levels of the ASP positions are Masters level salaries and unlikely to attract PhD level applicants. The scholarly element would then be missing, in effect relieving incentive to pursue professional advancement. He reported that the administration had consulted with UPI informally and not formally.

B. IV.A.2. Dr. Gary Aylesworth . . . specified that he has no problem with the term "College" or with heading the unit with a Dean . . ..

C. IV.A.3.b. . . . to provide feedback on the concept of the University College. After discussion, Item #1 of the Faculty Senate internal report, an umbrella item, was moved by consensus to the end of the order of items. This item reads: Recommend that Faculty Senate endorse the concept and purpose of University College through a reorganization of services to enhance benefits to students and the university.

D. IV.A.3.c. Discussion moved from the definition of procedure to discussion of individual items . . ..Senator Nordin suggested changing the name of the proposed University College to University School and the title of Dean to Director.

E. IV.A.2. Senator Kirk asked that anyone who has information or inquiries re: graduate student tuition waivers for employee children should contact him.

III. Communications

A. Council on Teacher Education Minutes - 10/8/96

B. Library Advisory Board Minutes - 9/11/96

C. COS Curriculum Committee Minutes - 10/3/96

D. COEPS Curriculum Committee Minutes - 10/7/96

E. Council on Graduate Studies Minutes - 10/1/96

F. Council on Academic Affairs Minutes - 10/10/96 & 10/17/96

G. Council on University Planning & Budget Minutes -9/20/96

H. Revised Bylaws and name change of Academic Computing Committee to Academic Technology Advisory Committee

I. E-mail message from T. Hart re: resignation of S. Woods from Parking Appeals Committee & request for new appointment

J. E-mail from Allen Davis re: University College concerns

K. Memo from VPAA office regarding University College Proposal

L. Flyer on Fall Faculty Forum on Academic Assessment on Thursday, October 24 from 2:00-4:00 in Arcola-Tuscola Room of MLK Union

M. Voice communication from Senator Walker that a departmental colleague had called Dr. Charles Evans' office for a chart of the organizational structure of the proposed University College on October 4 and had not yet received one

N. Memo from C. Lankford Walker to the Faculty Senate re: memo from Office of Provost/VPAA and re: University College 10/22/96

IV. Old Business

A. University College

The Senate began an item by item consideration of the twelve points of the internal Faculty Senate Report of Issues Re: University College in order to generate Faculty Senate Recommendations Re: Proposed Unit (University College). Discussion of Item #1 of the internal report was postponed

until the conclusion of discussion of all other items. The list of revised recommendations appears together below.

1. Report Item #2: Recommend a different title than use of the term "college." Confusing the issue and means Eastern has two different kinds of colleges

a. Senator Tidwell reported that lots of faculty would be happier if the proposed unit were not called a "college."

b. Senator Nordin again offered that we should change the name University College to University School and the office of Dean to Director.

c. Senator Walker asked for clarification that the present process would produce recommendations and not approval of the proposal.

d. Senator Zahlan added that "to suggest a different title does not suggest approval."

e. Report Item #2 passed and appears as Recommendation #1 below.

2. Report Item #3: Recommend a different title for the head of University College than use of the term "dean". Suggest use of "Director" as more appropriate and less confusing.

a. Chair Richard suggested no specific recommendation.

b. Senator Kirk suggested that terms other than Dean or Director be used.

c. Senator Walker suggested "head of the proposed unit."

d. Senator Ozier said, "I support striking the second sentence." She continued that the jobs of the present Directors have increased in responsibility.

e. Consensus for dropping the second sentence was unanimous.

f. Report Item #3 passed and appears as Recommendation #2 below.

3. Report Item #5: Recommend director/dean not hold an administrative position which could significantly influence distribution of resources, faculty assignments, course decisions, class size, etc.

a. Senator Fraker asked if we make this recommendation, is it possible to run this unit without allocating resources to it.

b. Chair Richard responded that the person will have to have considerable influence within the unit.

c. Several comments addressed the matter of resources. Senator Walker commented that the term "significantly" is not precise.

d. Senator Fraker asked if this person would have the power to allocate resources. Other comments addressed this matter. Senator Nordin said to make the person an ex officio member of the Deans' Council.

e. Senator Ozier observed that we are stating that we want another administrator who will play no administrative role.

f. Senator Zahlan added, "We don't want a dean."

g. Report Item #5 passed as revised and appears as Recommendation #3 below.

4. Report Item #4: Recommend Reading, Math, and Writing Tutorials retain current academic departmental control and independence in regard to faculty assignments, decisions etc. This item passed and appears below as Recommendation #4.

5. Report Item #6: Recommend that a clear commitment be made to insure that no degree granting or primary faculty assignment will exist within the University College. a. Re: the matter of non-discipline specific degree granting, Senator Walker said that it is "hard to tell whether we talk about it within existing colleges or the new unit."

b. Chair Richard clarified that any non-discipline specific degree would have to come out of existing academic colleges.

c. This item passed as revised and appears below as Recommendation #5.

6. Report Item #7: Recommend that the University College Policy Advisory Board be appointed with representatives from all colleges with a voting majority of faculty members. Faculty Senate should facilitate the appointment or election of Advisory Board members.

a. Chair Richard commented that the first sentence of this item is already part of the plan. Only the second sentence is new.

b. This item passed as revised and appears as Recommendation #6 below.

7. Report Item #8: Recommend that the university make a commitment toward physically housing such a facility such a facility to enhance student access to services within the University College unit.

a. Senator Kirk expressed the concern of practitioners that such consolidation of all student services in one location might not best serve students.

b. Senator Fraker said that the intent is to make services more student-friendly and that he would rather say, "yes, build a building."

c. Senator Tidwell said that a new state-of-the-art Reading Center is presently under construction in the Buzzard renovation and that it wouldn't make much sense to move such a facility.

d. This item passed after revision and appears below as Recommendation #7.

8. Report Item #9: Recommend that the Faculty Senate examine the strategic plan to determine where the concept of university college fits in.

a. Chair Richard referred to a memorandum circulated campus wide from the Office of the Provost and VPAA.

b. Senators Walker and Zahlan reminded the Senate of Senator Walker's memorandum to the Senate on this document (III.N.): "I would remind the Senate and others that official university policy regarding unsigned communications is that 'anonymous letters shall be ignored and shall not be used as a basis for administrative action.'"

c. Senator Best suggested we drop #9, saying that the matter had already been addressed and that if we send up recommendations already addressed, we undermine our other recommendations.

d. As author of Report Item #9, Senator Walker withdrew this item.

9. Report Item #10: Recommend that projected costs for FY97 and FY98 of University College be broken down and detailed for Faculty Senate examination.

a. Chair Richard asked can we compute costs two years ahead for an evolving entity.

b. Senator Walker said that he is concerned that no costs and no benefits are specified in the proposal.

c. Senator Foster said that while costs are quantitative, the benefits to students are qualitative, such as enhanced retention.

d. Senator Tidwell said that it's already been done and that we are adding to costs with these recommendations.

e. After additional discussion, this report item failed and does not appear below among the recommendations listed.

10. Report Item #11: Recommend that Faculty Senate review more detailed information regarding whether other universities on a nationwide basis are using this type of structure.

a. Senator Kirk said that it is not our purview to review the national trend.

b. Senator Fraker asked what is the outcome of this sort of structure.

c. Senator Ozier said that we have asked for that review months ago, for a review of outcome data.

d. Senator Foster added that the Task Force looked at successes, that success is more likely to be considered than failure. It is impossible to say what might have happened at those institutions which use this structure had these institutions not used such a structure.

e. Several Senators asked if there is concise documentation of failure or change of such structures.

f. From the floor Dr. Charles Evans replied that there is an expensive body of literature and that there are some University Colleges that operate quite differently than others. We cannot lift any one model but must develop our own.

g. Senator Furumo asked how successful such structures have been.

h. Dr. Evans replied that the results are a mixed bag. Operation generates change in models. He said that the function of such structures is more important than the name.

i. Senator Tidwell asked, "What the hell are we doing here? There is nothing new in this whole package."

j. This report item failed and does not appear below among the recommendations listed.

11. Report Item #12: Recommend that Faculty Senate review the impact of University College on the Counseling Center, particularly in regard to staffing appointments and responsibilities. This item is presently under consideration and remains an agenda item.

12. Senator Nordin offered this recommendation: Recommend that the director of the proposed unit (University College) be an ex officio member of the Deans' Council. This item passed and is listed below as Recommendation #8.

13. From the floor Task Force member Jill Owen said that the recommendation which were passed were always the intent of the Tack Force and that the recommendations point the way to revision of the Task Force Report.

14. Chair Richard said that there is no better way to achieve shared governance than the ongoing process of the discussion of this matter facilitated by the Faculty Senate. She pointed out that Dr. Evans has been here for each of these discussion of the proposed University College. She repeated that this issue will remain an agenda item for continued Senate discussion.

FACULTY SENATE RECOMMENDATIONS REGARDING

PROPOSED UNIT (UNIVERSITY COLLEGE)

1. Recommend a different title than use of the term "college". Confusing the issue and means Eastern has two different kinds of colleges.

2. Recommend a different title for the head of the proposed unit (University College) than use of the term "dean".

3. Recommend director/dean not hold an administrative position which could influence distribution of resources (e.g., faculty assignments, course decisions, class size, etc.) within/across existing academic colleges.

4. Recommend Reading, Math, and Writing Center Tutorials retain current academic departmental control and independence in regard to faculty assignments, decisions, etc.

5. Recommend that a clear commitment be made to insure that no degree granting or primary faculty assignments will exist within the University College.

6. Recommend that the proposed unit (University College) Policy Advisory Board be appointed with representatives from all colleges with a voting majority of faculty members. Faculty Senate should facilitate the appointment or election of Advisory Board members.

7. Recommend that the university make a commitment toward physically housing an academic support center to enhance student access to services within the proposed unit (University College) unit.

8. Recommend that the leader of the proposed unit (University College) be an ex-officio member of the Dean's Council.

_________________________________________________________________

(Under consideration)

1. Recommend that Faculty Senate review the impact of University College on the Counseling Center, particularly in regard to staffing appointments and responsibilities.

2. Recommend that Faculty Senate endorse the concept and purpose of the proposed unit (University College) through a reorganization of services to enhance benefits to students and the university.

B. Counseling Center Taskforce Update -- Senators Kirk and Fraker reported that they have identified the issues and will discuss these issues in more detail this week. A report will then be forthcoming.

C. Graduate Tuition Waiver for Employee Children -- As he did last week, Senator Kirk asked that anyone who has information or input on this item should please contact him.

D. Committee Reports

1. Nominations - Parking Committee Senator Zahlan reported that the Parking Appeals Committee needs the names of people willing to serve. The Committee will use the existing pool of names.

2. Elections -- no report

3. Faculty-Staff Relations -- Senator Lenihan reported that Staff Senate Chair John Flynn said the Staff Senate will discuss graduate student tuition waivers for employee children at its next meeting.

4. Faculty-Student Relations -- no report

5. CUPB

a. Chair Richard reported that CUPB is developing procedures for end-of-year fiscal accountability.

b. The Executive Committee of CUPB consists of T. Shonk, Dean Johnson, Asst. VPAA J. Simpson, R. Keiter, and J. Tidwell. Senator Tidwell is Chair of the Executive Committee and therefore Vice Chair of CUPB.

c. Senator Tidwell reported that W. Chandler, G. Aylesworth, and R. Carson will serve on the Vice Presidential level advising sub-committee in Academic Affairs as mandated in the Current CUPB By-Laws.

d. CUPB will now look at local accounts and bond accounts.

6. Other Committee Reports -- none

E. Other Old Business -- None

V. New Business

A. Agenda Items

1. Vice President M. Olson on 10/29 re: EIU Budget/Financial Information

2. C. Merrifield on 11/5 re: Legislative Issues

3. University College

4. Counseling Center

5. Graduate Student Tuition for Children of Employees

B. Other -- none

VI. Adjourn -- Moved by Senator Walker, the Senate adjourned at 3:50.

Respectfully submitted,

John Simpson Secretary-Recorder