Faculty Senate Minutes, September 10, 1996

I. Called to order by Chair Gail Richard at 2:02 p.m.

Present: J. Best, G. Foster, F. Fraker, N. Furumo, B. Kirk, H. Nordin, J. Ozier, G. Richard, J. Schmidt, J. Simpson, J. Tidwell, L. Walker, D. Wolf, A. Zahlan

Visitors: B. Anderson, J. Anselment, C. Burke, S. Flock, J. Flynn, S. Harvey, D. Jorns, J. McGrath, B. Witsman

II. Approval of Minutes of September 3, 1996

II. A motion (Walker/Schmidt) to approve the minutes as cor-

rected passed (14-0-0).

III.A.1.a.(4)The Committee reconfirms that the faculty membership includes:

Ivy Glennon (SpComm) 1997

Bob Pryor (SpComm)

Cheryl Noll (BusEd) 1996

Alternate: Tim Mills (AcctFin)

Because Cheryl Noll will not be able to serve in Fall 1996, the Committee requests Tim Mills to serve in her place. To replace Tim Mills as Alternate in Fall 1996, the Committee nominates Valencia Browning (DietHospServ).

III.A.1.a.(5) . . . the Committee nominates Jonelle Depetro.

III.A.1.a.(7) A motion . . . passed (13-0-1).

III.A.1.b. . . . a special election . . .

III.A.1.e.(1) . . . appropriations . . ..

III.B.1. A motion (Nordin/Schmidt) . . ..

A motion to approve the Minutes of September 3, 1996, as corrected passed (12-0-2).

Yes: J. Best, G. Foster, F. Fraker, N. Furumo, B. Kirk, H. Nordin, J. Ozier, G. Richard, J. Simpson, J. Tidwell, L. Walker, A. Zahlan

Abstain: J. Schmidt, D. Wolf

III. Communications

A. Minutes of Council on Graduate Studies - 8/20/96

B. Minutes from Student Senate - 8/21/96, 8/28/96 & 9/4/96

C. Report from Committee on Grade Processing - October 1994

D. Copy of memo from T. Weidner to President Jorns re: Office

of Grants and Research 9/3/96

E. Memo to Chair Richard from T. Weidner re: Office of Grants and Research 9/6/96

F. Minutes of Intercollegiate Athletic Board 5/2/96 & 7/1/96

IV. Old Business

A. Final Exams & Grading Process

1. Sue Harvey, Registrar, and Bill Witsman, Information Technology Services, addressed several matters such as the proximity between the last final on Friday and the 4:30 Saturday grades deadline which we face each semester and the work schedule which they must pursue in their shops to process the grades in timely fashion.

2. Uppermost is their concern to serve our students as best they can.

3. Bill Witsman specified that there is no loose time in the whole process. If work isn't done on schedule or equipment fails, the effects ripple across campus.

4. Responding to a question by Senator Tidwell, Bill Witsman said that such technologies as bubble scanning would prove no faster than the systems used at present.

5. The Senate agreed that this complicated matter should be pursued as an academic calendar issue.

B. Recommendations to the Calendar Committee

1. The Senate discussed several matters such as possible relationships between the proximity of final exams to the grade deadline and the formats of exams. Do we compose exams with an eye on expeditious grading?

2. The Senate took a straw poll to determine if we favor the full week break at Thanksgiving. The full week lost (8-5-1).

3. The Senate requests the Calendar Committee to poll the Faculty regarding the academic calendar to provide the Senate with information on the matter.

4. Chair Richard invited faculty to note their concerns regarding the academic calendar and forward them to the Calendar Committee.

5. Senator Ozier commended the staff who process grades on their concern for the welfare of our students.

C. Faculty Forum

1. The primary topic of the Faculty Forum will be the concept of the University College. The Forum may address other issues of concern depending upon available time.

2. Regarding format, the Forum will be facilitated by Faculty Senate Chair Gail Richard.

a. Dr. Charles Evans will present the concept for the University College.

b. Members of the University Community in attendance will be invited to speak. Those who strongly wish to speak should sign up with Chair Richard. These speakers should please limit their addresses to no more than five minutes.

c. There will be an open question and discussion session.

d. The Forum will be Tuesday, September 24, 1996, in the Effingham Room, MLK Union.

D. Committee Reports

1. Nominations

A motion (Zahlan/Fraker) to nominate Scott A.G.M. Crawford (PhysEd) to the Library Advisory Board passed (13-0-1)

Yes: J. Best, G. Foster, F. Fraker, N. Furumo, B. Kirk, H. Nordin, J. Ozier, J. Schmidt, J. Simpson, J. Tidwell, L. Walker, D. Wolf, A. Zahlan

Abstain: G. Richard

2. Elections

Fall 1996 special elections will be held Wednesday, September 25, from 8:00-4:00, across from the MLK Union Bookstore, and Thursday, September 26, from 8:00 to

4:00, in the MLK Union Bridge (where we were last Spring). Please note the two locations. The Senate repeats its call for candidates for two Senate seats,

one for Fall Semester, one for the academic year, and one seat on the University Personnel Committee from the old College of Fine Arts: Art, Music, Theatre Arts.

Please see attached documents.

3. Faculty-Staff Relations Committee -- No report

4. Faculty-Student Relations Committee -- No report

5. Executive Committee

a. Chair Richard invited President Jorns to address the Senate re: the VPAA/Provost search. Dr. Jorns said that he has postponed the search and has asked Interim VPAA/Provost Weidner to continue in this office until he leaves campus July,1998,on adminis- trative leave prior to retirement in December, 1998.

b. The full text of this announcement is available campus wide in a News Release from Shelly Flock, Director of Information, dated September 10, 1996.

c. A motion (Simpson/Foster) that the Faculty Senate supports the recommendation that Interim VPAA/Provost Terry Weidner should continue in this position foundered in a discussion including such matters as multiple issues (support for Dr. Weidner, concern for the process of extended interim service), Article III, consultation with the Senate's constiuencies, precedents, moot points, and more.

A motion (Walker/Nordin) to table the previous motion until September 17 passed (9-4-1).

Yes: J.Best, F. Fraker, B. Kirk, H. Nordin, J. Schmidt, J. Tidwell, L. Walker, D. Wolf, A. Zahlan

No: G. Foster, N. Furumo, J. Ozier, J. Simpson

Abstain: G. Richard

d. Chair Richard reported that Grants and Research now report directly to the office of the VPAA.

e. Chair Richard reported on the need for a clarification of the role of the VPAA in the grade appeal process. The present wording of the process invites multiple interpretations.

V. New Business

A. Agenda Items

1. Tabled motion re: Senate support for Interim VPAA Weidner's continuation in his present post

2. Faculty Forum

VI. The Senate adjourned at 3:58 p.m.

Respectfully submitted,

John Simpson, Secretary