FACULTY SENATE MINUTES
FOR MARCH 10, 1998
.
(Vol. xxvii, No. 23)

I. CALL TO ORDER BY GAIL RICHARD AT 2:03 P.M. (CONFERENCE ROOM, BOOTH LIBRARY)

Present: J. Allison, G. Foster, N. Furumo, B. Irwin, N. Marlow, H. Nordin, G. Richard, J. Schmidt, J. Simpson, J. Tidwell, L. Walker, A. Zahlan. Excused: C. Eberly, R. Gholson, G. Lockart. Guests: D. Bower, J. Kmitch, R. Miller

II. APPROVAL OF THE MINUTES OF MARCH 3, 1998.

A MOTION (Allison/Tidwell) to approve the minutes of March 3, 1998, with the following corrections: IV.B.5 - The Grenzebach, Glier, & Associates fee to conduct a development program audit in 1997 was $28.000 paid jointly by the Foundation and EIU Administration. The cost was incorrectly reported as $l0,000 and paid by the Foundation alone. Addendum to minutes- The dates for the election are March 25 and March 26, not March 24 and 25. Yes - Allison, Furumo, Irwin, Marlow, Nordin, Richard, Schmidt, Simpson, Tidwell, Walker, Zahlan.

III. COMMUNICATIONS

A. Letter from S. Gilpin, BOT Chair, regarding names from Faculty Senate for the Search Committee for Eastern's President, 3/3/98

B. E-mail from VPAA Weidner regarding a Faculty Senate appointment to the Student Tuition & Fee Committee

C. E-mail from A. Speer regarding coffee for Faculty Senate meetings & an apology response from G. Richard to A. Speer addressing a perception by the library staff person of being laughed at and humiliated when coffee was brought in after the start of the meeting.

D. Minutes - College of Sciences Curriculum Committee - 2/19/98

E. Minutes - Council on Academic Affairs - 2/26/98 & 3/5/98

F. Minutes - Council on Teacher Education - 2/24/98

G. Minutes - President's Council - 3/4/98

H. Phone contact with Vice President Hencken regarding the Assoc. VPSA position

I. Minutes - Council on Graduate Studies - 3/3/98

J. Communication from J. Laible, Foundation VP and Foundation Faculty Senate Liaison correcting the 3/3/98 Faculty Senate minutes and a copy of the Grenzebach Glier & Associates Program Audit Cost Analysis

K. Communication from J. Allison and L. Walker with "Refined Questions Regarding Fund Raising"- 3/7/98

IV.OLD BUSINESS

A. **PRESIDENTIAL SEARCH PROCESS**

Faculty Chairs and Unit A faculty will be eligible for consideration for representation on the Presidential Search Committee. S. Gilpin, BOT Chairperson has requested that nine names be sent to the BOT for consideration for the three available faculty positions.

The Faculty Senate is requesting the following information to be sent to Gail Richard in hard copy by 4:00 p.m. on March 27, 1998.

*Name
*Present position at EIU (Dept. and rank) and number of years at EIU
*Summary of work history (EIU and others)
*Reason for wanting to be considered for the search committee - no more than 250 words

Time Schedule

*March 27, 1998 - Information to Gail Richard, Communication Disorders
*April 7, 1998 - Faculty Senate will vote on six names
*April 8, 1998 - Nine names sent to Jill Nilsen as requested by S. Gilpin

B. In-class Surveys--D. Bower and J. Owen were present to address questions about the recent requests to administer the Noel-Levitz Survey, the Student Services survey, and the Drug and Alcohol survey. D. Bower indicated that the classroom is used extensively for general education assessment. The assessment of a particular core course is done within that core course. Assessment was in the strategic plan of some units. The Noel-Levitz Survey is sampling 2500 students, the Student Services survey is sampling 3000 students and the Drug and Alcohol survey is sampling 800 students. The Noel-Levitz and Drug & Alcohol surveys each take about 30 minutes and the Student Services survey takes about 10 minutes to administer. The Noel-Levitz Survey is to be administered to 10:00 a.m. classes on three Wednesdays. This process was selected to avoid duplication, to get a good cross section of majors and to sample all class levels. Several existing committees on campus with faculty representatives were asked to review the Noel-Levitz Survey and to provide support if they felt the information would benefit the university. J. Owen, Chair of the General Education Assessment Committee indicated the Noel-Levitz Survey was supported by that committee since the information on the survey would help overall assessment although the emphasis was not on academics. Additionally, the Gen. Ed. Assessment Committee supported the survey as long as money for the survey did not come from Academic Affairs. The cost for the survey was covered by all vice presidential areas and was part of the strategic plan. D. Bower and J. Owen did not have the cost for the Noel-Levitz survey. D. Bower indicated that the university is buying the Noel-Levitz instrument. D. Bower and J. Owen did not have information about the other two surveys. The Noel-Levitz instrument was selected rather than utilizing on campus expertise because it is a nationally normed survey and can provide benchmark data.

The conclusion from the discussion was that the University needs to develop a plan to coordinate surveys of this magnitude in one office and that other ways, other than class time, be utilized to administer surveys such as this.

C. Committee Reports

1. Nominations Committee & Liaison Coordinator - A. Zahlan reported that the call for committee appointments will appear in the March 31, 1998, Faculty Senate minutes with April 14th being the deadline for application and the committee appointments presented to the Faculty Senate on April 21, 1998, for approval.

2. Elections Committee - J. Tidwell distributed a copy of the sample ballots for the March 25 and 26 Faculty Senate elections. J. Tidwell was commended for simplifying the ballot process.

3. Faculty-Student Relations Committee - no report

4. Faculty-Staff Relations Committee - reminder that Staff Senate will be discussing the mail service at their March ll, 1998, meeting.

5. Executive Committee - G. Richard reported that VP Hencken discussed with her that he plans to fill the Associate VPSA position. This is not a new position but is one that has been open for a considerable length of time. This will be an internal search and is open to faculty and staff. The plan is to add additional duties to a person's existing responsibilities and would result in additional remuneration for the person. This would not be a fulltime position. There was discussion as to whether this position could change from a parttime position to a fulltime position without doing a search outside the university. Some senators indicated that this has happened in the past and that a position at this level should require a full search outside the university.

6. Committee on Committees - N. Furumo reported that he talked with C. Nichols about the Cultural Diversity Committee (formerly the Affirmative Action Advisory Board). C. Nichols reported that this is an ad hoc committee and that she convenes the committee as needed. The committee does not meet on a regular basis and does not have bylaws. A question was raised as to whether the Faculty Senate should note in the call for members for this committee that this is ad hoc and meets as needed. General consensus was that this should be done.

7. Tuition and Fees Committee - G. Foster was the Faculty Senate representative to this committee. Discussion and recommendations from the committee were:

·Health Insurance - Students with 9+ hours would be charged for student insurance and students with 6 - 8 hours would have the option to purchase the insurance. Students with 9+ hours could request a refund for the insurance fee if they show that they are covered by other insurance.

·Student Activities Fee - This is the only fee voted on by the students. The Apportionment Board receives $300,000 to allocate to fee funded boards. This amount has not increased for several years and has not kept up with inflation. The fee is presently $21.50 per semester. If the fee is raised then fee funded boards would be given the opportunity to present what they would do with the additional funding.

·Tuition - There was discussion on using the inflation rate to determine tuition increases. This would result in small increases annually. The other issue discussed was tuition based on each course hour enrolled in by the student. Students often enroll in classes and then drop after the semester starts. As a result, classes are closed denying access to these classes for other students who need a particular course. The number in the course is below the course limit after the drops.

D. Other Old Business

1. Reminders

a. CAA Forum on Grading 3/12/98, 2:30 p.m. in the Arcola-Tuscola Room

b. Staff Senate Meeting - 3/11/98-1:15 p.m. in Conference Room - Mail issue

2. Faculty Retirement Reception - April 21, 1998, 4:00 p.m. - 6:00 p.m. 1895 Room - University Union

3. State of the University Address - very low faculty turnout and President Jorns noted that

V. NEW BUSINESS

A. Distinguished Faculty Award - L. Walker will chair the committee.

B. Agenda Items

1. Allison & Walker Refined Questions Regarding Fund Raising to be referred to J. Nilsen

2. Request by J. Simpson for a Faculty Senate self evaluation

VI. ADJOURN AT 3:55 p.m (Walker)

Respectfully submitted,

Joan K. Schmidt, Recorder

READ IV.A IN THESE MINUTES FOR INFORMATION ABOUT THE SEARCH COMMITTEE FOR THE PRESIDENT.