FACULTY SENATE MINUTES
FOR MARCH 31, 1998
(Vol. xxvii, No. 24)
I. CALL TO ORDER BY GAIL RICHARD AT 2:03 p.m. (CONFERENCE ROOM, BOOTH LIBRARY)
Present: J. Allison, G. Foster, N. Furumo, R. Gholson, B. Irwin, G. Lockart, N. Marlow, H. Nordin, G. Richard, J. Schmidt, J. Simpson, J. Tidwell, L. Walker, A. Zahlan. Excused: C. Eberly. Guests: S. Bordenkircher, J. McGrath, T. Sloup
II. APPROVAL OF THE MINUTES OF MARCH 24, 1998
A MOTION (Furumo/Irwin) to approve the minutes of March 24, 1998. Yes - Allison, Foster, Furumo, Gholson, Irwin, Lockart, Marlow, Nordin, Richard, Schmidt, Simpson, Tidwell. Abstain - Walker, Zahlan
A. Memo from T. Babbs regarding the FY99 allocation for endowment spending for the Distinguished Faculty Award
B. Memo to Jeanne Simpson regarding the Faculty Senate nominees for Achievement and Contribution Awards Selection Committee
C. Minutes - Council on Academic Affairs - 3/12/98
D. Minutes - President's Council- 3/25/98
E. Minutes - COEPS Curriculum Committee - 3/23/98
F. Minutes - Council on Graduate Studies - 3/3/98
G. Communication from J. Allison & L. Walker regarding the Open Meetings Act
IV. OLD BUSINESS
A. UPI Campaign for Competitive Salaries for Public University Faculty and Staff--G. Richard presented a resolution indicating Faculty Senate's support of the UPI Campaign--MOTION (TIDWELL/NORDIN) that the Faculty Senate adopt the resolution supporting the UPI's Campaign to Restore Competitive Salaries for Public University Faculty and Staff.
·Is this campaign connected with bargaining or with the university's contractual agreement? L. Gosselin indicated that this was the first organized campaign by the UPI that identifies a solution for getting more money for public universities. In the past there has been a request for more money but a funding source was not identified. This campaign is not intended to eliminate the money given to privates but rather to stop the increases.
·Is Eastern's lobbying firm aware of this campaign and what are they doing? The administration has indicated that the lobbying firm would get behind the campaign if asked to do so.
·On this issue the union and the administration of the university are not at cross purposes.
Vote on the motion: Yes - J. Allison, G. Foster, N. Furumo, R. Gholson, B. Irwin, G. Lockart, N. Marlow, H. Nordin, G. Richard, J. Schmidt, J. Simpson, J. Tidwell, L. Walker, A. Zahlan. A copy of the UPI's Campaign to Restore Competitive Salaries is on file at the Reference Desk at Booth Library.
B. Student Legislative Lobbying Campaign - Jackie McGrath--On April 22, 1998, students, faculty and staff will have the opportunity to travel to Springfield by bus to speak with district representatives about budget requests for EIU. ANYONE INTERESTED IN GOING SHOULD CONTACT DR. NILSEN'S OFFICE TO RESERVE A SPACE ON THE BUS. Faculty are also encouraged to write individual letters to legislators. The letters should indicate that you are a registered voter, that EIU is a great university, and then indicate how you want the legislator to vote.
C. Presidential Search Committee Nominees--Ten individuals submitted their name and a short biographical sketch. Faculty Senate members were requested to review the material and be prepared to vote at the April 7, 1998, Faculty Senate meeting. Members can vote for up to six. Voting will be done by secret ballot. There will be a discussion of the candidates and then the vote. It was noted that seven of the ten individuals who submitted their name were from the same college. N. Marlow, J. Schmidt and A. Zahlan will not be at the 4/7/98 meeting and therefore will submit an absentee ballot.
D. Committee Reports
1. Nominations Committee & Liaison Coordinator - A. Zahlan reported that she has received several e-mails from faculty for the various committees and boards. L. Walker reported that the Distinguished Faculty Award Nomination Form is attached to the minutes. Deadline is Friday, April 17, 1998.
2. Elections Committee - Results Attached To The Minutes
MOTION (TIDWELL/GHOLSON) TO ACCEPT THE RESULTS OF THE 1998 FACULTY SENATE ELECTIONS. Yes - Allison, Furumo, Gholson, Irwin, Lockart, Marlow, Nordin, Richard, Schmidt, Simpson, Tidwell, Walker, Zahlan. Abstain - Foster
Turnout for the elections was good. J. Tidwell was commended for streamlining the voting process.
3. Faculty-Student Relations - No Report
4. Faculty-Staff Relations Committee - No Report
5. Executive Committee
a. Self-assessment/evaluation of the Faculty Senate--T. Weidner and D. Jorns supported the idea of having a retreat for Faculty Senate to discuss the Senate's role on campus and to evaluate how the Senate might be more effective on campus. Both felt B. Weber was the most qualified person in the state to serve as a facilitator for the retreat. The President and VPAA were willing to provide financial support for a full day retreat away from campus.
·Some felt this should not be a closed process and that the meeting should be held on campus so others could attend.
·Questions were raised as to whether minutes would be kept. Generally minutes would be kept but there probably would not be formal motions. The facilitator would appoint someone to take minutes.
·J. Tidwell indicated that closing the meeting would be in violation of the Open Meetings Act even though business is not being conducted.
·Having a retreat in an off campus site would not violate the letter of the Open Meetings Act but it might violate the spirit of the law.
·The law requires minutes or a summary of all discussions to be recorded.
The tentative time for the retreat would be the first part of June and would include the present and the newly elected Senate members.
b. Summary of 3/26/98 Executive Committee Meeting with T. Weidner and D. Jorns:
(1) Dr. Charles Evans was not named Interim Dean of University Studies. (This question was raised as a result of the Fact Sheet 1997 Brochure which is compiled by the Office of Planning and Institutional Studies and was distributed on campus. In that brochure Charles Evans is listed under "Deans" and indicated (Acting). G. Richard was asked to get additional information about C. Evans in terms of his role with the Council of Deans. Does he have a vote? Is there a conflict between his role as the assistant vice president and director or (acting) dean of University Studies?
(2) Booth Library renovation plans are being discussed. The plan of what can and cannot be done based on the budget should be finalized by the end of April.
c. CUPB - FY 1999 Planning Initiatives--G. Richard distributed a ballot for members of Faculty Senate to indicate their priorities for FY1999 Planning Initiatives. The information from the ballots will be compiled and the Faculty Senate priority list determined. Goal 1, Objective 3 is not on the ballot because the $150,000 was approved by the CUPB to address the 4000 seat back-log in General Education courses. QUESTION - What has happened to the policy of controlling enrollment? Part of Eastern's problem is that the retention rate is high and therefore it is difficult to estimate enrollment. Eastern also has a large show of those who applied for admission to the university. Goal 10, Objective 1 was approved by the CUPB for $41,000 for additional police officers. This is match money for the third andfinal year of the federal grant which added three additional officers.
6. Distinguished Faculty Award - Nomination Form Attached
7. Faculty Senate "Committee on Committees"
Summary of actions/recommendations:
·The committee would only be concerned with those committees for which Faculty Senate makes appointments or hold elections.
·Faculty Senate should serve as a clearing house for committees on campus
·The committee has obtained bylaws and statement of purpose for most committees/advisory boards/councils
·No action was taken on committees that do not meet
·International Programs Advisory Committee will have representatives appointed by the Faculty Senate
·Clarified that the Affirmative Action Advisory Committee meets on demand as determined by the Director of Civil Rights and Diversity
MOTION (Walker/Allison) to accept the "Committee on Committees" report. Yes - Allison, Foster, Furumo, Gholson, Irwin, Lockart, Marlow, Nordin, Richard, Schmidt, Simpson, Tidwell, Walker, Zahlan
8. Other Committee Reports--The Tuition and Fees Committee met and received information from Recreational Sports and the Union Board about the stagnant fee for these areas.
V. NEW BUSINESS
A. Additional Items
·Robert G. Buzzard Hall will be dedicated on April 26, 1998, and there are already problems with the floor cracking and with thermostats needing to be replaced.
·Graduate School Forum--Faculty are urged to provide input on the restructuring of the Graduate School. The fourth option listed was put forward by the administration and was not from the task force. This option essentially decentralizes the graduate school and eliminates the dean. The report from the task force will come from a summary of the comments received at the forums and from the surveys sent out. Deadline for returning the surveys is April 10, 1998. Questions were raised as to whether the Faculty Senate would have the opportunity to respond to changes. It was emphasized that input should be made now. Faculty Senate should not just react to the report. Concerns were expressed that the present administration may be influencing or making decisions on the graduate school which will have a long term impact on the university. Should this not be an issue which is addressed by the new VPAA? During the interviews of VPAA all seemed to support a centralized graduate school. Where is the impetus for decentralization coming?
B. Agenda Items
1. Presidential Search Committee Nominees - 4/7/98
2. "Committee on Committee" Report discussion
3. Faculty Senate Self Assessment - B. Weber
4. Graduate School issues - B. Augustine
5. Faculty Appointments - 4/21/98
6. Distinguished Faculty Awards - 4/21/98
7. Faculty Senate Retirement Reception - 4/21/98, 4:00 - 6:00 p.m in the 1895 Room, University Union
8. Faculty Senate election of officers for 1998-99 - 4/28/98
9. Determination of summer meeting dates - unspecified
VI. ADJOURN - 4:30 p.m. (Richard)
Joan K. Schmidt, Recorder