FACULTY SENATE MINUTES FOR NOVEMBER 18, 1997
(Vol. xxvii, No. 12)
I.CALL TO ORDER BY GAIL RICHARD AT 2:05 p.m.
Present: J. Allison, C. Eberly, G. Foster, N. Furumo, R. Gholson, B. Irwin, G. Lockart, N. Marlow, H. Nordin, G. Richard, J. Schmidt, J. Simpson, J. Tidwell, L. Walker, A. Zahlan. Visitors: J. Coons, C. Costa, N. Coutant, L. Crofutt, R. Darding, J. Ebinger, R. Fischer, M. Giles, J. Hanna, E. Harris, J. James, J. Kmitch, K. Kruse, K. Lewin, A. Methven, S. Moore, C. Pedersen, W. Whiteside.
II. APPROVAL OF THE MINUTES OF NOVEMBER 11, 1997.
A motion (Eberly/Nordin) to approve the minutes of November 11, 1997.
CORRECTION: Item IV.A. the sentence which reads "Those changes resulted
in a66% increase for Botany" should read "Those changes and other
reallocated COS monies not related to reorganization, will result in a 66%
increase for Botany". (Correction received in writing from Janice Coons)
Yes - Eberly, Foster, Furumo, Gholson, Irwin, Nordin, Richard, Schmidt, Simpson, Tidwell. Abstain - Allison, Marlow, Walker, Zahlan.
A. Minutes - College of Sciences Curriculum Committee - 10/30/97
B. Minutes - Environmental Health & Safety Core Committee - 10/27/97
C. Minutes - Council on Academic Affairs - 11/6/97
D. Minutes - Council on Graduate Studies - 11/4/97
E. E-mail from Jeanne Simpson regarding the facilitation process that will be used at the Botany/Zoology faculty retreat. 11/14/97
F.E-mail from A. Methven regarding the communication signed by A. Methven, C. Pederson and James McGaughey which addresses the impending Botany/Zoology merger. - 11/17/97 (Senate members have a copy of the letter)
G. E-mail from K. Kruse regarding the Botany/Zoology merger - 11/16/97. Members of Faculty Senate received the e-mail.
H. E-mail from K. Kruse regarding Faculty Senate's involvement in the Botany/Zoology merger - 11/12/97. Members of Faculty Senate received the e-mail.
I. E-mail from B. Weber regarding the Ettinger presentation - 11/16/97
J. Agenda/Materials - Council of University Planning Meeting - 11/21/97
K. Communication from J. Coons about the savings with the reorganization of Botany/Zoology --11/18/97
L. Materials from Enrollment Management Advisory Committee
IV. OLD BUSINESS (J. Tidwell chaired the meeting when G. Richard left for a professional meeting out of town.)
A. Jim Hanna provided an update on the fundraising activities within the Advancement Office. A summary of comments follows:
The Advancement Office is working hard to build relationships with potential donors (Friendship Building). Steve Rich is building relationships with alumni with social activities in and out of state. There is a goal of having 6 events in the Chicago area.
Boards of Advisors are being created in each college. The Stockman Institute Board is becoming more involved in fundraising and will probably be the primary board in the College of Education and Professional Studies.
The College of Sciences formed a Board of Visitors and met for the first time on November 8. Each chair within the college gave a presentation.
The College of Arts and Humanities will form a Board of Advisors who will meet for the first time on April 25, 1998.
The College of Business and Applied Sciences will hire their own fundraiser. This person will work out of the Advancement Office.
The Five Year Capital Campaign Plan was presented to the BOT in Nov. 1996. Timetable established for that campaign is being followed. Prospects are identified and screened. A lot of donors will be ready to donate in two years.
The first draft of the college/department needs has been sent to the deans.
A consultant was hired in Feb. 1997 to review the program and the relationship with the BOT, the EIU Foundation and the Advancement Office. The Advancement Office wholeheartedly supports the recommendations of the consultant and these recommendations are part of the articulated plan.
Some of the obstacles faced in Advancement is a lack of funding.
The Advancement staff has met with prospects and discussed giving. The potential donors seemed receptive although no commitments have been made. The amount that might be raised is $4.6 million.
J. Hanna distributed a document on telefund totals and also a document "Calendar Year 1996". The Calendar Year 1996 provided benchmarking data. The information source for all figures except staff size and fund raising budget is the Council for Aid to Education publication Voluntary Support for Education.
Questions raised were:
Will every college need to hire their own fundraisers?
Are the figures in the telefund report gross or net? (Gross)
Is there fundraising outside the academic units such as student affairs, the Greek system?
Is the university basically relying on annual campaigns as a source of support from the Advancement Office?
J. Hanna reported that the telefund raised $250,000 last year and he expects the telefund to raise $300,000 this year if the increases occur as they have in many departments.
B. Motion (Walker/Allison) to remove the Botany/Zoology motion off the table.
There was additional discussion of the consolidation. Questions asked were:
Why use the title School of Biological Sciences rather than Botany and Zoology Department. Biology is an umbrella word that covers Botany, Zoology and Environmental Biology.
Is this merger moving along or could it be stopped?
Is this consolidation good for the students and the university?
Is the dollar savings reported an accurate number?
VOTE ON THE MOTION TO REQUIRE THAT PRESIDENT JORNS AND VICE PRESIDENT WEIDNER TAKE STEPS TO ASSURE THE SURVIVAL OF THE BOTANY DEPARTMENT AS A SEPARATE UNIT WITHIN THE COLLEGE OF SCIENCES.
Yes - Allison, Walker. No - Gholson, Lockart, Simpson. No with right to explain - Eberly, Irwin, Marlow, Tidwell (This is an issue that can best be handled within the college by personnel with the expertise to make the decisions that are best for the departments involved.) Abstain-Nordin, Schmidt, Zahlan.
V. AGENDA ITEMS FOR 12/2/97
Analysis and suggestions regarding Constitutional Planning in conjunction with information received from the chairs
VI. ADJOURN AT 3:17 p.m. to attend the UPI presentation by Ron Ettinger.
Joan K. Schmidt, Recorder