FOR APRIL 20, 1999
(Vol. xxviii, No. 27)

I. Call to order by James Tidwell at 2:04 p.m. (Conference Room, Booth Library)

Present: J. Allison, J. Best, J. Coons, C. Eberly, P. Fewell, G. Foster, N. Furumo, B. Irwin, G. Lockart, N. Marlow, J. Tidwell, L. Walker, A. Zahlan. Excused: R. Gholson, M. Toosi. Guests: T. Abebe, K. Franken, M. McMahon, S. Skala.

II. Approval of the minutes of April 6, 1999

Motion (Irwin/Fewell) to approve the minutes of April 6, 1999.

Yes: Allison, Best, Coons, Eberly, Fewell, Foster, Furumo, Irwin, Lockart, Marlow, Tidwell, Zahlan. Abstentions: Walker.

III. Communications

A. Minutes of Council on Graduate Studies-April 6, 1999

B. Minutes of Council on Teacher Education-March 23, 1999

C. Minutes of council on Academic Affairs-March 25, 1999

D. Minutes of the Library Advisory Board-March 24, 1999

E. Minutes of the Board of Trustees-December 10, 1998, December 21, 1998, March 18, 1999

F. Minutes of the Board of Trustees Executive Committee-March 12, 1999

G. Agenda for the meeting of the Board of Trustees-April 19, 1999

H. Report to the Board of Trustees-April 19, 1999

I. Report to the Board of Trustees on spring semester activities of Faculty Senate-April 1999

J. Memo from Jeanne Simpson concerning Achievement and Contribution Awards Selection Committee-April 8, 1999

K. Clarification of Senate minutes concerning Lobby Day from Jill Nilsen-April 9, 1999

L. Correction of Senate minutes concerning Lobby Day from Sue Kaufman-April 11, 1999. Both this item and the preceding one noted that it was the Student Action Team, not EIU, doing the lobbying.


IV. Old Business

A. Distinguished Faculty Award. There were 15 very competitive nominations; this was not just gratifying but humbling. Chair Irwin thanked her committee members for their work. Committee members were Pat Fewell, Anne Zahlan, Bill Addison, Noel Kohler, Joy Thrush, and Jeanne Walters. The committee selected Susan Kaufman to receive the award; excerpts from her nominating letters were read to the Senate. Letters of commendation will be sent to all nominees.

Motion (Irwin/Foster) to approve Susan Kaufman as the recipient of the Distinguished Faculty Award.

Yes: Allison, Best, Coons, Eberly, Fewell, Foster, Furumo, Irwin, Lockart, Marlow, Tidwell, Walker, Zahlan.

Senator Eberly reiterated that he would like to see the individual named as a University Professor of Journalism. Senator Zahlan commended Committee Chair Irwin for her diligence and hard work as committee chair. Senate Chair Tidwell also expressed thanks to VPAA Abebe and Karen Johnson, his secretary for their assistance in this and the reception for retiring faculty.

B. Committee Reports

1. Executive Committee

a. Meeting with President and Provost-April 13, 1999. The spring forum was discussed President Surles expressed concern about the number of faculty in attendance and asked why. She also noted that there were issues raised that she had hoped previous senates had discussed on other campuses but did not. The charge backs issue was also discussed. The President appears to be committed to have Central Services take them off the top of the budget. The IGP addressing the paperwork necessary to order food was discussed; the President will look at this as well. The Executive Committee also discussed the administrative evaluations. The deans will probably be evaluated next year. Senators expressed their concern over the fact that administrators are not necessarily evaluated by all of their direct reports. The President would like to see more awards and a faculty/staff awards dinner in the spring. She would like to expand the awards and develop a very prestigious award. The President is also looking into the position of lobbyist. A single search committee will handle the searches for Director of University Studies and the Director of Testing; this will allow the appropriate symmetry between the two positions.

b. The Senate will meet in the Buzzard Faculty Development Center in 1999-2000.

c. The Senate will decide on the schedule for meetings during summer and during final exams week at the April 27 meeting.

d. The Board of Trustees met Monday. Officers are Chair-Koerner, Vice Chair-Anderson, Secretary-Johnson, and the fourth member of the executive committee is Branson. The BOT approved the campus master plan, an increase in room and board, and tenure for nine people. The asked the President to establish goals for her presidency. Surles wants to talk to the Senate later about these goals. They also approved $350,000 to deal with safety problems in the Fine Arts Building.

2. Nominations will be postponed until next week's meeting. There were 44 faculty who applied for positions.

3. Elections. New senators will take their positions at the beginning of fall semester. If the Senate needs more alternates than available, a special election will be held. The Senate may want to consider having a candidate forum for next year's elections.

4. Faculty-Staff Relations. Senators Allison, Fewell, and Furumo met with a representative of the Association of Physical Plant Administrators. They discussed charge backs, work scheduling, pricing, and the consideration of academic needs in prioritizing work. Broader recommendations included a possible listing of the work that carries and does not carry additional charges, a clear set of written guidelines for prioritizing work, the possibility of an advisory committee for FPM with both staff and faculty members, greater attention to academic needs including the attractiveness of buildings and classrooms.

5. The Ad Hoc Drafting Committee distributed a draft of their questionnaire; it will be considered at next week's meeting.

6. Screening Committee for Director of Financial Aid. The first candidate will be on campus Friday; the second will be on campus Monday.

C. Analysis of Spring Forum. Senator Irwin was thanked for taking minutes. Minutes from the spring forum are attached to these minutes. They will be approved at the next meeting of the Faculty Senate. Faculty senators discussed the following issues:

Other than the Schahrer Room and the four plaques around the Old Main flagpole, there is no recognition on campus of those men and women who died in battle. There should be a way to memorialize their names. The Executive Committee will look into this.

There needs to be better promotion of faculty elections.

Concern was expressed over G. Mason's comment about Faculty Senate appointing only senators to committees. There are some committees that require Senate appointments. The Senate has tried to avoid appointing only senators whenever possible.

One of the themes that emerged from the forum is how hard it is for faculty to do all of the things that they would like to do and still be responsible for 24 CUs. There is a need to balance activities. EIU has gone from a primarily teaching institute to one with research and service obligations in the contract. It takes time to work out that balance.

There has been a 9% decrease in tenure track faculty and a 28% increase in non-tenure track faculty. Tenure track faculty are the ones with the research and service demands. Fewer people have to do more work.

The NCA also observed that EIU has more committees than comparable universities.

These demands may mean that we do not model the best behavior for our students. We become workaholics. Examining the nominees for the Distinguished Faculty Award leads to the question of how they had any kind of lives. They were all outstanding individuals; how long can they last?

Perhaps realistically, we can do only two of the three things well. Or we may try to do all three well and sacrifice our families.

The possibility of establishing a Faculty Senate list serve was discussed. The UPI list is limited in its availability. A Faculty Senate list could reach more constituencies. This could create more collegiality through cyberspace. It may not be a physical place, but it could allow discourse and greater faculty involvement.

The President is interested in the idea of a faculty club. The Senate may need to look at its report again.

The University needs to come up with some definitions across the DACs separating elements of teaching and service. Every student organization requires a faculty advisor, but there is no reward for this type of activity. There is probably more learning that goes on in these organizations than does in the classroom. Involved faculty advising of student organizations more appropriately belongs in teaching than it does in service.

Things are complicated because the University has conflicting interests. We have deferred maintenance problems, but we also have faculty who work day and night and want resources in the classroom. In the past 5-6 years nothing has been done to impact those opposing forces and the conflicting policies.

This institution is further on the pathway to greatness than it ever has been. We will solve these problems because we have the strength, wisdom, and ability to do so.

With a forum the negative will come out because that is what people are there to talk about. The positives will not come out. A forum gives people a chance to express their concerns and an opportunity for administrators to hear them. It is not meant as a poke or a jab at administrators; it is meant as an opportunity to open the lines of communication.

If our real focus is on academic and intellectual development of students, we need some way to recognize that academic and intellectual development.

If I had been a student at the forum, I may have sensed the frustration of the faculty, but I would have also sensed the passion they have for the students. This devotion to the students is based on a belief in their potential. EIU has an excellent and talented student body. This is why faculty care so much-because they do see that talent and potential.

V. Adjourn at 3:30 p.m. (Walker)

Respectfully submitted,

Nancy D. Marlow, Recorder