(Vol. xxviii, No. 18)

I. Call to order by James Tidwell at 2:05 p.m. (Conference Room, Booth Library)

Present: J. Allison, J. Best, J. Coons, C. Eberly, G. Foster, N. Furumo, R. Gholson, B. Irwin, G. Lockart, N. Marlow, J. Tidwell, M. Toosi, L. Walker. Guests: T. Abebe, M. McMahon, L. Moore, S. Skala, G. White.

II. Approval of the minutes of February 2, 1999.

Motion (Foster/Allison) to approve the minutes of February 2, 1990.

Corrections: Under V.A. add the following: Ted Weidner stated that he wants to hear the Senate's views and will consider proposals to reduce the 40% surcharge on labor.

Yes: Allison, Best, Coons, Eberly, Foster, Furumo, Gholson, Irwin, Lockart, Marlow, Tidwell, Toosi. Abstentions: Walker.

III. Communications

A. Minutes of Council on Teacher Education-January 26, 1999, and February 3, 1999

B. Minutes of COEPS Curriculum Committee-January 25, 1999

C. Minutes of Council on Academic Affairs-January 28, 1999

D. E-mail from Mary Kelm, Academic Advising concerning Student Senate Resolutions-February 8, 1999. Academic Advising makes referrals to many campus resources including Career Services. They encourage students to use this resource frequently.

E. Memo from Julia Abel concerning EIU Fact Sheet. This information can also be found at www.eiu.edu/~planning

F. Memo from Frank Hohengarten regarding terms that will be expiring on the Enrollment Management Advisory Committee-January 25, 1999

G. Memo from Ted Weidner concerning additional material requested during the FPM presentation to Faculty Senate

H. E-mail from Kim Oren concerning access by senators to minutes of university assessment committees

I. Monthly Senate budget statement

IV. Old Business

A. Committee Reports

1. Executive Committee. The Executive Committee met with the VPAA a couple of weeks ago and discussed the upcoming IBHE Faculty Advisory Committee meeting, retirement dinner, and the DiBianco issue.

2. Nominations Committee. There have been some problems with individuals leaving the University or going on leaves who have unexpired terms on committees.

Motion (Walker/Allison) that the Faculty Senate suggests that those faculty appointed to committees by the Faculty Senate or elected to committees in an election sponsored by the Faculty Senate notify either the chair of the relevant committee or the chair of the Faculty Senate if they expect either to be on sabbatical or on leave of absence as soon as they feel it is appropriate. Doing so will serve to facilitate the smooth functioning of the relevant committee.

This statement could be added to the nominating letters that faculty receive when they are notified of their appointments. This is simply part of the responsibility of being a committee member.

Yes: Allison, Best, Coons, Eberly, Foster, Furumo, Gholson, Irwin, Marlow, Tidwell, Toosi, Walker. Abstentions: Lockart.

It was also reported that no faculty have responded to the request for a one-semester replacement on the Apportionment Board.


All faculty members interested in serving as a one-semester replacement on the Apportionment Board should contact Lankford Walker in the School of Business (6009). Potential candidates should be able to meet the second Thursday at 6:30 p.m.

3. Elections Committee. The call for nominations was presented to the Senate.

Motion (Allison/Foster) to approve the call for nominations materials from the Elections Committee to be distributed to the campus with the minutes.

Yes: Allison, Best, Coons, Eberly, Foster, Furumo, Gholson, Irwin, Lockart, Marlow, Tidwell, Toosi, Walker.

It was suggested that if a candidate does not respond to the relevant question, it would be noted that no response was received. There was some concern that this action would discourage involvement in the election process and alienate potential candidates.

4. Student-Faculty Relations. The Student Senate will be providing additional information about the resolutions. After a discussion restating many of the comments brought up in the January 19, 1999, discussion, it was decided to wait until the additional information has been provided.

There is a problem with the Senate establishing an attendance policy. Individual faculty can make that decision on their own. Most faculty do take job fairs into consideration.

The e-mail from Mary Kelm indicates that advisors are already encouraging students to register with Career Services.

Last year the students objected to the proposal that their registration for classes be blocked without Career Services registration. Now the responsibility is being shifted to the advisors rather than the students. Faculty awareness has been raised about this. This is a Student Senate issue-not a Faculty Senate issue.

There was discomfort in requiring action of people who are not even represented by Faculty Senate.

Recruiters will notice the energetic campus created by campus-wide support of Recruitment Days.

There are many faculty with very high advisement loads who are doing a good job. Career Services is also doing a good job. In addition, there are individual faculty members take fliers from Career Services to class. Ultimately, it is the student's responsibility to register with Career Services. Those of us without advisees would feel uncomfortable voting on an issue that will affect those with advisees.

These are things that relate to academic quality from a student learning point of view. Students need to be encouraged in every way possible to become aware of potential careers open to them.

5. Faculty-Staff Relations. This committee will be scheduling another meeting soon.

6. Ad hoc Committee on Senate Procedures.

Motion (Eberly/Lockart) to approve the report submitted by the ad hoc committee.

Motion (Walker/Allison) to delay discussion and action on the report until the February 16, 1999 meeting.

Yes: Allison, Best, Coons, Eberly, Foster, Furumo, Gholson, Irwin, Lockart, Marlow, Toosi, Walker. Abstentions: Tidwell.

Although discussion was postponed, clarification of specific items was addressed.

7. Screening Committee for Director of Financial Aid. This committee had its organizational meeting last Thursday, February 4, 1999.

8. The IBHE Faculty Advisory Committee will meet on Eastern's campus on Friday, February 26, 1999.

B. Spring Forum. Some Senators feel that there is a need to have a Spring Faculty Forum on quality issues because this item was unfinished in the fall. This would be a general forum on quality-not just threats but what Eastern does well. This might be a way to show the new President what our concerns are and what things we do well. One concern was that it be a faculty forum as opposed to an administrative forum. The key is to have administration listening. The forum should be for faculty to voice what they are thinking. Senators Irwin and Zahlan will develop a specific proposal for consideration by the Faculty Senate next week. Senators with ideas about how to frame this should contact either Irwin or Zahlan

C. Status Report on Intensive English Language Program. Senators were asked to examine the report to discuss it at the next meeting.

D. Follow-up on "Charge Backs" Issue. The Faculty-Staff Relations Committee will take the initiative to explore with Ted Weidner (and possibly VPBA Olsen and VPAA Abebe) feasible ways to reduce the 40% surcharge for labor. Some work is not getting done because of the cost, and it eventually becomes deferred maintenance. The problem is that there are no new dollars, and this is the way Weidner is dealing with the situation handed him. However, Eastern is still falling far behind on deferred maintenance, and the needed work is not getting done. This is also an academic issue because it impacts the quality of instruction on campus. It is the result of the state decentralizing its responsibility and the University decentralizing its budget. Other universities have received money for deferred maintenance; Eastern's annual figure is shockingly high. It is not just due to old buildings; renovated buildings already have maintenance problems.


V. New Business

A. 360 Evaluations. There was an initiative to have 360-degree evaluation of administrators. The Senate would like to have a progress report on that. The Executive Committee did bring this up months ago. It will be revisited.

B. Summer School 98. More information has come out; however, it will take time because summer school is budgeted over two years.

VI. Adjourn at 4:05 (Walker)

Respectfully submitted,

Nancy D. Marlow, Recorder

Future Agenda Items

A. Student Senate Resolutions

B. Ad hoc Committee on Senate procedures

C. Spring Forum

D. Status Report on Intensive English Language Program

E. 360-Degree Evaluations

F. Summer School 98