FACULTY SENATE MINUTES
FOR (JANUARY 26, 1999
Vol. xxviii, No.16)

I. Call to order by James Tidwell at 2:03 p.m. (Conference Room, Booth Library)

Present: J. Allison, J. Best, J. Coons, C. Eberly, G. Foster, N. Furumo, R. Gholson, B. Irwin, N. Marlow, J. Tidwell, M. Toosi, L. Walker, A. Zahlan. Excused: G. Lockart. Guests: T. Abebe, J. Brinkmeyer, K. Ferguson, S. Flock, B. Gruen, S. Linane, M. McMahon, L. Moore, J. Welsh, J. Wilkes.

II. Approval of the minutes of January 19, 1999.

Motion (Irwin/Allison) to approve the minutes of January 19, 1999.

Corrections: Under IV.D.2, the ninth bullet, the last sentence should read: That decision needs to be made on an academic basis-with an understanding the economics will play some role.

Yes: Allison, Best, Coons, Eberly, Foster, Furumo, Gholson, Irwin, Marlow, Tidwell, Toosi, Zahlan. Abstentions: Walker.

III. Communications

A. Minutes of the Council on Teacher Education-January 12, 1999.

B. Memo from Shirley Stewart concerning search committee for Director of Campus Recreation (new business)

C. E-mail from Bailey Young concerning Old Main Centennial and the History Department's planned exhibition.

D. E-mail from Senator Toosi concerning report on Intensive English Language Program.

E. E-mail from Frank Hohengarten appointing Furumo to the Search Committee for the Director of Financial Aid.

F. Minutes of the Council on Academic Affairs-January 14, 1999.

G. E-mail from Senator Zahlan concerning a faculty forum.

One of the things the Ad Hoc Committee spoke about regarding communications was a request that the Chair of the Council of Chairs send a copy of their minutes to the Faculty Senate.

IV. New Business

A. Dean Allen Lanham-Booth Library Renovation and Relocation. Booth Library was constructed in 1948 and added onto in 1968. The current BOG room is located on the bridge between the old and the new. One of the goals for this renovation was to do a better job of connecting the old and the new than was possible in 1968. The renovation will be on the south side of the library and will add 12,000-14,000 square feet in three levels as well as a new entrance on the south. The entrance on the west will be closed. The renovation will also allow a better use of the existing space. A central corridor will run from the north entrance to the south entrance; services will be located off that central corridor. Part of the parking area behind the library will become green space. Many of the staff offices will be in the new space because the width of the addition did lend it self to stacks. The prize locations in the library will be given to the patrons. The plan is to have a seamless look to the addition. The library will begin to close for operations on May 10 as the move their services to other places on campus and off. Everything pertaining to library services will be moved to McAfee, the Union Gallery, Gregg Triad, the former IGA building, and a shell building to be constructed behind Facilities Management. The plan is to continue all library services currently offered into the foreseeable future. The EIU movers will move all office and furniture items; they have also contracted with an off-campus moving agency that specializes in library moves for services and collections. They will be moving during intersession because it has the fewest number of classes. They have worked out a scheme whereby a department would move from this building to their next area and set up their services immediately. Departments will be operating the day before the move and the day after the move. The library will have the same staff. They plan to facilitate to the extent possible the special needs of their patrons. They are still coordinating the specific moving dates for the individual areas. There is some play in the schedule to account for bad weather. They hope to start May 10 and finish no later than June 30. It is a major undertaking; they are moving 100,000 square feet with a million volumes-which must be kept in order. Dean Lanham observed a library move over semester break at East Tennessee State. He will try to keep the University apprised of the move.

B. Bill Gruen, Speaker of the Student Senate-Academic Integrity Committee. There already exists an Academic Integrity Committee, which is chaired by Keith Kohanzo. Other members include Student VP of Academic Affairs, five student deans, and a graduate student. He is considering three options:

1. Build on Honor Code committee on top of the existing committee with the following additional members: Student Senator, Faculty Senator), CAA member, an additional faculty member, and a member appointed by VPAA.

2. Restructure the Academic Committee with the following membership: Student VP Academic Affairs, Student Senator, another student member, graduate student member, Faculty Senator, CAA member, another faculty member, Judicial Affairs appointment, and an appointment by VPAA.

3. Creating a committee as indicating in 2 above, whose initial purpose would be to examine the feasibility and necessity for an Academic Honor Code.

This issue was turned over to the Student/Faculty Relations Committee.

C. Search Committee for Director of Recreation. Shirley Stewart requested one Faculty Senate representative or designee for this committee, which will be chaired by Jill Owen. Three names were presented, all of whom use the facility: Laurent Gosselin (Family and Consumer Sciences), nominated by Allison/Zahlan; Gloria Leitschuh (Counseling and Student Development), nominated by Eberly/Gholson; and Mark White (History), nominated by Irwin/Furumo. The vote was Gosselin: Allison, Best, Coons, Foster, Furumo, Toosi, Walker, Zahlan. Leitschuh: Eberly, Gholson, Marlow. White: Irwin. Abstentions: Tidwell. Gosselin's name will be forwarded to Shirley Stewart.

V. Old Business

A. Committee Reports

1. Executive Committee. The Executive Committee will meet Wednesday, January 27, at 2:00 p.m.

2. Elections Committee. Several names were submitted to fill Evelyn Goodrick's place on the Admissions Appeal Committee. Irwin/Foster nominated Luis Clay-Mendez to the Admissions Appeal Committee. Yes: Allison, Best, Coons, Eberly, Foster, Furumo, Gholson, Irwin, Marlow, Tidwell, Toosi, Walker, Zahlan. There was an outpouring of interest-especially from junior faculty. They will be encouraged to run in the upcoming elections.

3. Student/Faculty Relations. Career Services worked with Student Senate in the development of the resolutions discussed last week. Linda Moore of Career Services was asked to speak briefly about the resolutions. They came about from Career Services' Student Advisory Committee. They were asked to identify areas in which more effective services to the students could be provided. The student advisors suggested a meeting with the academic advisors, which was done last spring. Attendance was light. This fall the student advisors wanted to become more public in their efforts to have a stronger partnership between Career Services and Academic Advising. The intent of these resolutions is not "shall" but "encouragement," a partnership relation. Career Services has very effective relationships with some Academic Advisors; the Student Advisory Board wants that in all areas. They want to encourage Academic Advisors to distribute Career Services business cards and an informational sheet-not to participate in career advising. They also wanted to further develop opportunities for students to attend job fairs, which are one of the top ten ways to recruit students (as rated by employers). EIU is in competition with other universities; if we deliver the numbers of students, we can get quality employers to recruit here. One of the main reasons students do not attend job fairs is class attendance. The fairs run only between 9:30 a.m. and 2:30 p.m. That is a very limited time. The Senate will continue the discussion on the resolutions next week.

4. Ad Hoc Committee on Senate Procedures. They plan to have a report for Senate at the February 2 meeting.

B. The Screening Committee for the Director of Financial Aid met Friday, January 22.

C. Nominations for the Old Main Centennial Committee will be finalized next week.

D. Discussion on a possible Spring Forum will be continued next week.

E. Senators were encouraged to read the report from Dr. Cooper on the Intensive English Program at Eastern so that we can discuss the report and possibly raise questions for Dr. Cooper at a future Senate meeting. Chair Tidwell has the complete report.

V. Adjourn at 4:01 (Walker)

Future Agenda Items

A. February 2: Ted Weidner will speak about charge backs. He and Gail Richard will also answer questions about the Campus Master Plan.

Respectfully submitted,

Nancy D. Marlow, Recorder