FACULTY SENATE MINUTES
FOR NOVEMBER 2, 1999
(Vol. xxix, No. 11)
The Faculty Senate agenda is posted weekly on the Web, at 2504
Buzzard, and at 315K Coleman.
A special election for Faculty Senate will be
held on Wednesday, November 10, and Thursday, November 11. All eligible faculty
are encouraged to vote in the Union across from the bookstore. Faculty requiring
absentee ballots should contact John Best (Psychology).
The Faculty Senate Forum is scheduled for Tuesday,
November 9, from 2:00-4:00 p.m. in the Charleston-Mattoon Room in the University
I. Call to order by Bonnie Irwin at 2:03 p.m. (2504 Buzzard
Present: J. Allison, R. Benedict, J. Best, J. Coons, C.
Eberly, P. Fewell, B. Fischer, G. Foster, B. Irwin, G. Lockart, N. Marlow,
J. Tidwell, B. Young, K. Bielenberg, G. Kelly, B. Mazurski. Excused: M.
Toosi. Guests: T. Abebe, J. Maholy, S. Skala, S. Winterhalter.
II. Approval of the minutes of October 26, 1999
Motion (Fewell/Fischer) to approve the minutes of October 26,
Yes: Allison, Benedict, Best, Coons, Eberly, Fewell, Fischer,
Foster, Irwin, Lockart, Marlow, Tidwell, Young.
Intercollegiate Athletic Board minutes, October 21, 1999. Highlights:
Student-Athlete Award policy is under revision. Final athlete attendance data
will be distributed to IAB in December. Life Skills Advisory Committee is considering
inviting a speaker on attitude and responsibility. OBrien renovations
are 99% complete. An Open House/Rededication is scheduled for November 12 or
Council on Academic Affairs minutes, October 21, 1999. Chemistry
and Political Science new and revised courses added to agenda for later voting.
A number of votes were taken on the General Education mission statement: Motion
to remove "mindful" failed (7-4). Motion to remove "global"
failed (7-4). Constitution requirement passed (8-3). Cultural diversity requirement
passed (10-1). Motion to change scientific awareness credits to 7-8 hours failed
(7-4). Motion to change scientific awareness credits to 8 failed (10-1). Motion
to reinstate FCS 2472C, HST 2000C, and PED 2850C failed (6-5). Motion to reinstate
EDF 2171C failed (9-2). A number of executive actions are also listed.
E-mail from Barbara Lawrence, Chemistry, asking if the Senate
Executive Committee knows why Grants and Research is being reviewed, what aspects
are under review, and why this particular reviewer was chosen. VPAA Abebe explained
that the grant writing process is riddled with red tape on this campus. The
purpose of this review is to see if there is any way to simplify the process.
The consultant is a former president at two different institutions. She had
the assignment to review the grant writing process on another campus and has
considerable experience in obtaining grants. The observations will be shared
with the campus, and faculty will be involved in revising the procedures. This
is a preliminary step; the next step is to see what can be done here. A senator
pointed out that several faculty at the meeting called for more staff to assist
with the grant process.
E-mail from Deana Poole, Daily Eastern News. In response
to an e-mail from the Senate Chair, Ms. Poole apologized for identifying Chair
Irwin as Senate Chair when she was obviously working and speaking in her capacity
as a Union officer.
E-mail from John Henderson, ITS, regarding list serve, suggesting
the Senate contact Gerry Wagner for assistance.
Copy of thank-you letter to President Surles for her October
President Surles submitted the following clarifications of the
October 12 minutes of her Senate visit:
Page 2, bullet 1: We do not want the Colleges and Schools to
compete with one another. We must coordinate fund raising.
Page 2, bullet 3: We have not developed our fund raising program
yet, but we do receive some gifts.
Page 3, bullet 3: We will continue to increase diversity at
all levels of the University to the extent possible.
- Old Business
- Committee Reports
- Elections. Thoughtful statements were received from all
three candidates for Faculty Senate. These statements are attached to
- Faculty-Student Relations. The External Relations Committee
has been established officially by Student Senate. It will be made up
of 5 members from the city, 5 students, 1 faculty, and 1 administrator.
Reed Benedict will take the position as the faculty representative. One
of the first agenda items will be searching for a 24-hour dinner to bring
into Charleston. Benedict will use the Faculty-Student Relations Committee
as a sounding board.
- Search Committee for Assistant Director of Financial
Aid. They are checking references for three candidates and should be setting
dates for them to be on campus. All are off-campus candidates.
- Search Committee for Director of Recreation. They will
meet for the first time this week to get evaluation sheets ready. They
hope to have somebody in place next semester.
- Search Committee for University Counsel. The Chronicle
ran an incorrect ad and will be rerunning it. They currently have ten
applications and expect more to come from the Chronicle ad. In
a general comment to search processes past and present, it was noted that
it would be interesting to know what EIU offered and what the prospective
candidates actually received from competing institutions.
- Fall Forum. Announcements were received in campus mail
today. Four flip charts have been reserved; senators need to bring their
own markers. This will also be publicized in the University (electronic
Newsletter and/or Newsbits as well as in Campus Clips. Senators were asked
to indicate the areas they will attend: Benefits of Faculty Development
for FacultyAllison, Best, Fewell, Foster, Lockart, Young; Benefits
of Faculty Development for StudentsCoons(?), Eberly, Fischer, Irwin(?);
CommunityIrwin(?), Marlow, Tidwell; AssessmentCoons(?), Benedict.
Faculty senators are to facilitate the discussions so that they are solutions-oriented
and to record the comments. The first 5-10 minutes of the forum will be
an introduction, followed by a 30-minute break out for the four individual
sessions. After that the group will come together again and 20 minutes will
be spent on each of the four topics; during that time the groups will make
brief presentations and time will be allotted for questions from those who
did not attend that particular group.
- Event for International Students. The Faculty and Student
Senates will co-sponsor a tea for International Students on November 30
from 3:00 until 5:00 at Tarble. A short presentation on the display for
the Old Main Centennial will be made. Information will be put in the Daily
Eastern News, the Times Courier, and the Newsletter. Invitations will be
issued to the Presidents Council, the Admissions Directors, Lakeland
International Students, officers of RSOs, and Easterns International
Student Association. A list of those who usually come to these events will
also be obtained, and invitations sent to them. The subcommittee will meet
with representatives from the International Student Association to finalize
- List Serve. The Executive Committee had raised several
questions in their discussion of the List Serve:
What is the purpose of the List Serve? Will this be an open
or closed list? Is it just for the Senates constituency? Will senators
be required to be a part of the list? Who will "own" the list?
The Drafting Committee was charged with preparing a proposal that will deal
with the etiquette issues and other related items. Chair Irwin will consult
with ITS as well.
- Faculty Survey. There was a discussion of the written comments
on the surveys:
- Shared Governance. Does this need to be an agenda item?
There has been no discussion of what the President had to say about
this. Does this fit with our Constitution? We want to be certain that
the facultys role is not diminished. Rather we should work to
enhance the role of faculty. Faculty Senate should be part of the approval/review
process in any future planning model. The Senate constitution makes
reference to new major planning proposals. These have come through Senate.
Part of the question is whether revisions are new proposals. It was
noted that if faculty do not endorse this version of planning, then
it is dead. It does not matter how much it is pushed. What we are doing
with the survey and the forum is pro-active. It was asked if there was
a new document proposing a new means of strategic planning that has
not been seen. There is a flow chart that reflects an administrative
academic structure. Faculty Senate is not on it. The faculty advisory
role could be left out. The chart was distributed to department chairs.
Some members of the Chairs Council asked where faculty were in the process,
and this was not answered clearly. It was agreed to add this issue to
- Due Date for Semester Grades. The Senate has addressed
this issue in the past. In 1994-95 they recommended that more time be
available for grading. This is something that bears another look and
perhaps another motion. The impression is that interests of those keying
in the grades are driving the process. The disadvantage to students
is that faculty do not have the time to exercise great care in grading
exams. EIU prides itself with getting grades out in about a week. Keyboarding
the grades is very labor intensive. Everybody else in the world uses
another system. We are also the only institution where faculty have
to personally turn in grades. Turning in grades could be done electronically.
When the Senate looked at this in the past, there was an allusion to
needing some kind of program that cost $300,000, but the thought was
that we would be getting that program in 3-4 years. This program would
allow the scanning of grades. In the past discussions two important
issues were brought up. One was students graduating and the need for
them to have their grades processed in a timely manner. The other was
students in danger of academic probation. They need to have time to
try to get out of leases. There are also insurance issues. To take advantage
of the good student discounts, students need grades promptly. There
is a new budgeting system with a component for student services. It
was suggested that the Executive Committee look into this and the possibility
of that system allowing professors longer for grading exams. It was
commented that little or no change will occur unless Faculty and Student
Senates pass some type of joint motion. The advantage for students is
the opportunity for more careful grading of their exams. Grades need
to be timely, but certainly 2 more days would not be to great a problem.
- Comments Outside Senates Constitutional Role.
How can we encourage our constituents to read the Constitution. Some
comments asked us to take actions not within the purview of our Constitution.
The Constitution is on the Senates web page. The Senate would
like to encourage constituents to read the Constitution and come to
us with questions.
- Perceptions of Senate. In the past the Senate would
discuss things but never give a resolution or recommendations. This
a source of people not seeing the Senate as pro-active. There have been
some improvements, but the perception still remains.
- Break between Semesters Too Short. This is driven by
the State Track Meets.
- Adequate Funding from Legislature. It was suggested
to invite Senator Rauschenberg to a meeting.
- Other comments concerned release time for research
and service expectations.
- Other Old Business. Proposals for the money available for
research and development opportunities will be determined by chairs. If
this is the case, Senate wants to discuss the issue and urge chairs and
departments to set up responsible committees for review. A policy has not
come out in writing. This item is proposed for new business to see if Senate
could have a voice in developing such a policy.
- Adjourn at 4:00 (Tidwell)
Nancy D. Marlow, Recorder