Interpreting the Degree Audit

Degree audits of undergraduate programs comprise five basic parts: 1) the Header; 2) General Education; 3) the Major; 4)Graduation Requirements; and 5) the Transcript. Each of these sections is discussed below. A complete sample audit with notations is available here.

1. The Header

The header provides information pertinent to the particular student's degree audit: his or her name, E-number, anticipated graduation term/year, catalog term/year, major, option (if any), concentration (if any), and minor (if any). It also identifies the student's current advisor.
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DARS Audit
Prepared  11/09/07 - 08:52                            E99999999
Name: Student, Samuel S.             Graduation Year: Fall 2010
Program:      BS-FCSF                   Catalog Year: Fall 2006
www.eiu.edu

               BS IN FAMILY AND CONSUMER SCIENCES
                     FAMILY SERVICES OPTION
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Advisor: Rose Myers-Bradley
Program 1 Major 1 Minor: English
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2. General Education Requirements

This section of the audit details each segment of the general education program, identifying 1) courses the student has taken to fulfill requirements , and 2) courses the student could take to fulfill unmet requirements. If the student has completed all courses required by a segment, the word "OK" appears in the left margin. If not, the word "NO" appears. In the example below, the student has not completed the Language component. Consequently, the audit describes the requirement in detail and identifies which courses he can “select from” to complete it. However, because a portion of the requirement (that is, a "sub-requirement") is complete, the software inserts a “+” sign next to it, as in "+ 1) English: Completed." Conversely, the "-" sign next to "- 2) Communication Studies," indicates that this sub-requirement has not been met.

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OK     Cultural Diversity Requirement Complete
    EARNED:                1 COURSE
      FA06 HIS 1520G    3.00 C      MOD.WORLD HIST
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OK     Humanities/Fine Arts Requirement Complete
    EARNED:  9.00 HOURS
      FA06 HIS 1520G    3.00 C      MOD.WORLD HIST
      SP07 MUS 2557G    3.00 B      EVOL/JAZZ & ROCK
      SP07 ART 2330G    3.00 A      Art Appreciation
=================================================================
NO     Language
       Complete three courses: Two in reading and writing (ENG)
       and one in listening and speaking (CMN).  You must earn
       a C or better in these courses.
    EARNED:  6.00 HOURS
--> NEEDS:   3.00 HOURS
  +  1) English: Completed
           6.00 HOURS EARNED
      FA06 ENG 1001G    3.00 B      COMP AND LANG
      SP07 ENG 1002G    3.00 A      COMP AND LIT
  -  2) Communication Studies:
        SELECT FROM: CMN 1310G OR 1390G
================================================================= 
The student completed this requirement with a transfer course. The audit identifies the math course he took at IECC and its EIU equivalent. The grade “TA” means that he earned a grade of A at the transfer institution.
OK     Mathematics
       Complete at least one general education mathematics
       course.
	  EARNED: 5.00 HOURS
      SP 05 MAT 1441G  5.00 TA      CALC I
		   IECC	: MTH 1171 
=================================================================
OK     Social/Behavioral Sciences Complete
    EARNED:  9.00 HOURS
      FA06 PSY 1879G    3.00 A      INTRO PSYCHOLOGY
      SP07 SOC 2710G    3.00 A      INTRO SOCIOLOGY
      SP07 SOC 2750G    3.00 A      SOCIAL PROBLEMS
=================================================================
      
The abbreviation "IP" means that the student currently is enrolled in "In Progress" courses that will apply to the requirement so long as the student completes them successfully. The grade "RG" means "registered."
IP     Scientific Awareness Requirement Complete
    EARNED:  3.00 HOURS
IN PROGRESS  4.00 HOURS
      FA06 BIO 1001G    3.00 B      BIO PRIN/ISSUES
      FA07 ESC 1400G    4.00 RG  IP Weather and Climate
=================================================================
      
In this section, the asterisks in the course number (41**G) are shorthand for "any EIU course beginning with the number "41." Using asterisks reduces the number of courses that must be listed in the requirement.
NO     Senior Seminar
       Complete a senior seminar in a field outside your major
       once you have earned at least 75 hours.
--> NEEDS:                 1 COURSE
  -     SELECT FROM: EIU 41**G,42**G
=================================================================	
          

3. Major Requirements

This portion of the audit details Major requirements. This particular major requires the student to complete a core of courses, a number of directed elective courses, and a minimum major GPA. Notice that the student’s in-progress courses also include those he has registered for in Spring 2008.
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NO     Family and Consumer Sciences - Family Services
  -  1) FAMILY & CONSUMER SCIENCES CORE:
        Complete the following 4 courses with a "C" or better.
                               0 COURSES TAKEN
IN-P-->                        2 COURSES TAKEN
      FA07 FCS 1000     2.00 RG  IP Foundations of FCS
      SP08 FCS 2000     3.00 RG  IP Family Perspectives
         NEEDS:                 2 COURSES
        SELECT FROM: FCS 3000,4000
  -  2) Complete the following 16 courses:
                               5 COURSES TAKEN
IN-P-->                        5 COURSES TAKEN
      FA06 FCS 2800     3.00 B      FAMILY RELATIONS
      FA06 PSY 1879G    3.00 A      INTRO PSYCHOLOGY
      SP07 FCS 2850     3.00 A      CHILD DEVELOP
      SP07 SOC 2710G    3.00 A      INTRO SOCIOLOGY
      SP07 SOC 2750G    3.00 A      SOCIAL PROBLEMS
      FA07 FCS 1120     3.00 RG  IP Food Selection and Preparation
      FA07 FCS 1800     3.00 RG  IP Life Span Human Development
      SP08 FCS 2270     3.00 RG  IP Housing
      SP08 FCS 3300     3.00 RG  IP Consumer Education
      SP08 SOC 3600     3.00 RG  IP Introduction to Social Work
         NEEDS:                 6 COURSES
        SELECT FROM: FCS 2100,3853  FCE 4275  FCS 4840,4845
           PSY 3780
  -  4) Complete 14 hours from the following:
        Any combination of FCS 4230 and FCS 4235 below is
        limited to 3 semester hours maximum.
            .00 HOURS EARNED
IN-P-->    6.00 HOURS
      SP08 FCS 3800     3.00 RG  IP Family Life and Sex Education
      SP08 PSY 3521     3.00 RG  IP Psychology of Adolescence
         NEEDS:   8.00 HOURS
        SELECT FROM: FCS 2831,3820,4230,4235,4300,4753,4820,
           4846,4851,4854,4859,4860
=================================================================
IP     Family and Consumer Sciences Major GPA
  +     A minimum GPA of 2.0 is required in the FCS major.
        The major GPA is based on all FCS courses taken at EIU.
           6.00 GPA Hours:          21.00 POINTS   3.50 GPA
         NEEDS:                               2.00 GPA
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4. Graduation Requirements

Graduation Requirements include 120 hours, a 2.0 GPA, several residency requirements, the Electronic Writing Portfolio, and the Foreign Language Requirement.
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NO     Total Hours and GPA
       You must complete at least 120 hours with a minimum GPA
       of 2.0.
    
       Your cumulative GPA is 3.40.
	
   EARNED:   35.00 HOURS
IN PROGRESS 33.00 HOURS
--> NEEDS:  52.00 HOURS
=================================================================
IP     Senior Institution Residency
       You must earn at least 56 hours from four-year
       institutions.
    EARNED: 30.00 HOURS
IN PROGRESS 33.00 HOURS
  +
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NO     Upper-Division Hours Residency Requirement
       You must earn at least 40 hours in 3000-4000 level
       courses.
IN PROGRESS 12.00 HOURS
--> NEEDS:  28.00 HOURS
=================================================================
IP     EIU Residency Requirement
       You must earn at least 42 hours from EIU.
    EARNED: 30.00 HOURS
IN PROGRESS 33.00 HOURS
  +
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NO     Junior-Senior Year Residency Requirement
       You must earn at least 32 hours from EIU in your
       junior and senior years.
IN PROGRESS  3.00 HOURS
--> NEEDS:  29.00 HOURS
  +
=================================================================
NO     Senior Year Residency Requirement
       You must earn at least 12 hours from EIU in your
       senior year.
--> NEEDS:  12.00 HOURS
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IP     Major Residency Requirement
       You must earn at least 12 hours in EIU courses
       applicable to your major GPA.
    EARNED:  6.00 HOURS
IN PROGRESS 20.00 HOURS
  +
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NO     Electronic Writing Portfolio Requirement
       You must successfully complete the Electronic Writing
       Portfolio.
  +  1) EWP 1 Completed
  -  2) EWP 2
  -  3) EWP 3
  -  4) EWP 4
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OK     You have satisfied the foreign language requirement.
  +

5. The Transcript

The Transcript lists every course the student has taken, is taking, and has registered for.
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                  ***** COURSES BY TERM  *****
      SP05 MAT 1441G    5.00 TA     CALC I
	                           IECC: MAT 1171 
      FA06 BIO 1001G    3.00 B      BIO PRIN/ISSUES
      FA06 ENG 1001G    3.00 B      COMP AND LANG
      FA06 FCS 2800     3.00 B      FAMILY RELATIONS
      FA06 HIS 1520G    3.00 C      MOD.WORLD HIST
      FA06 PSY 1879G    3.00 A      INTRO PSYCHOLOGY
      SP07 ENG 1002G    3.00 A      COMP AND LIT
      SP07 FCS 2850     3.00 A      CHILD DEVELOP
      SP07 MUS 2557G    3.00 B      EVOL/JAZZ & ROCK
      SP07 SOC 2710G    3.00 A      INTRO SOCIOLOGY
      SP07 SOC 2750G    3.00 A      SOCIAL PROBLEMS
      FA07 ART 2330G    3.00 RG  IP Art Appreciation
      FA07 ESC 1400G    4.00 RG  IP Weather and Climate
      FA07 FCS 1000     2.00 RG  IP Foundations of FCS
      FA07 FCS 1120     3.00 RG  IP Food Selection and Preparatio
      FA07 FCS 1800     3.00 RG  IP Life Span Human Development
      SP08 FCS 2000     3.00 RG  IP Family Perspectives
      SP08 FCS 2270     3.00 RG  IP Housing
      SP08 FCS 3300     3.00 RG  IP Consumer Education
      SP08 FCS 3800     3.00 RG  IP Family Life and Sex Education
      SP08 PSY 3521     3.00 RG  IP Psychology of Adolescence
      SP08 SOC 3600     3.00 RG  IP Introduction to Social Work
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The Legend explains the abbreviations used in the audit and reminds the student that the certification officer, not the audit, determines whether or not the student has met all requirements for graduation.
                       ***** LEGEND *****
       
       NO  Requirement Not Met          >R  Repeatable Course
       OK  Requirement Met              >RP Repeated Course
       IP  In Progress Course           >D  Duplicate Course
       +   Sub-requirement Complete     >T  Transfer Course
       -   Sub-requirement Not Complete >S  Split Course
       -R  Sub-requirement Required     >X  No Credit
       (R) Required Course              >-  Credit Reduced
                       ***********************
       This degree audit has been prepared to assist you in
       determining your academic progress toward graduation.
       While efforts have been made to ensure its accuracy, some
       discrepancies may occur.  You should verify the accuracy
       of this document with your advisor or the certification
       officer of your college.  Final responsibility for meeting
       graduation requirements rests with you. 

       Mary Hennig, Certification Officer
       Lumpkin College of Business and Applied Sciences
       4815 Lumpkin Hall
       581-6902
       mbhennig@eiu.edu
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