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Internal Governing Policies 

INTRODUCTION

ALPHABETIC INDEX OF INTERNAL GOVERNING POLICIES

SUPERSEDED INTERNAL GOVERNING POLICIES

• SECTION I. EMPLOYEES

  • A. EMPLOYEES, GENERAL

    • 1 - Adjunct Faculty Privileges and Services

    • 2 - Annuitant Privileges and Services

    • 3 - Background Investigations for Positions of Trust

    • 4 - Benefits - Bereavement Leave, Non-Negotiated Employees

    • 5 - Benefits - Insurance Coverage While on Leave

    • 6 - Benefits - Sick Leave

    • 6.1 - Sick Leave Bank

    • 7 - Benefits - Vacation Leave

    • 7.1 - Family and Medical Leave Act

    • 7.2 - Discretionary Medical Leaves of Absence

    • 8 - Drug-Free Campus

    • 9 - Economic Interest Statement

    • 10 - Employee Personnel Records

    • 11 - Conflicts of Interest in Employment

    • 11.1 - Consensual Relations

    • 12 - Employment and Recruitment Procedures for Administrative Positions

    • 12.1 - Use of External Search Firms

    • 13 - Employment and Recruitment Procedures for Civil Service

    • 14 - Employment and Recruitment Procedures for Faculty and Academic Support Professional Positions, Continuing and Temporary

    • 14.1 - Employment of International Faculty

    • 15 - Employment Procedures for Per Diem Substitute Instructors

    • 16 - Exit Procedures for Terminating Employees

    • 17 - Medical Examinations

    • 18 - Military Service Program Employees

    • 19 - Office Hours

    • 20 - Programs for Professional Enrichment

    • 21 - Salary Administration, Non-Appropriated Funds

    • 22 - Supplementary Personal Services

    • 23 - Weather-Related Absences

    • 24 - Worker's Compensation

  • EMPLOYEES, FACULTY AND ADMINISTRATIVE EMPLOYEES

    • 25 - Appointment Types

    • 26 - Benefits - Educational, Faculty and Administrative

    • 27 - Complimentary Tickets for Former Presidents

    • 28 - Contracts and Letters of Appointment

    • 29 - Department Chairs

    • 30 - Educational Requirements for Faculty Rank

    • 31 - Performance Evaluation of Administrative Staff

    • 31.1 - Employment Actions - Administrative Employees (Non-Negotiated)

    • 32 - Principal Administrative Position Exemption

    • 33 - Student Teaching Coordinators (deleted)

  • EMPLOYEES, CIVIL SERVICE EMPLOYEES

    • 34 - Benefits - Educational, Civil Service Employees

    • 35 - Civil Service Disciplinary Management

    • 36 - Civil Service Employees Grievance Policy

    • 37 - Medical Clearance After Absence Due to Illness or Injury

    • 38 - Overtime Pay for Civil Service Employees

    • 39 - Civil Service Performance Appraisal

    • 40 - Salary Administration for Civil Service Employees

    • 41 - Vacation Charges and Payments for Civil Service Employees

    • 42 - Work Breaks for Civil Service Employees

• SECTION II. ACADEMIC AFFAIRS

  • A. ACADEMIC AFFAIRS, GENERAL

    • 43 - Class Attendance

    • 44 - Final Examinations

    • 45 - Grade Appeals

    • 46 - Grades

    • 47 - Graduate Faculty

    • 48 - Research

    • 48.1 - University-Wide Student Surveys

    • 48.2 - Protection of Human Subjects in Research

    • 48.3 - Welfare of Animals Used in Teaching, Research, and Testing

    • 48.4 - Use of Materials Protected by Copyright

    • 49 - Textbook Rental Service

  • B. ACADEMIC AFFAIRS, DEGREES

    • 50 - Certification for Graduation for Undergraduate and Graduate Students

    • 51 - Earned Degree Requirements

    • 52 - Honorary Degree Awards

    • 52.1 - Posthumous Recognition

  • C. ACADEMIC AFFAIRS, ACADEMIC PROGRAMS AND PLANS

    • 53 - Board of Trustees Degree Program Guidelines for Administration

    • 54 - Library Circulation

    • 55 - Library Collection Department

    • 56 - Study Abroad

  • D. ACADEMIC AFFAIRS, GRANTS AND CONTRACTS

    • 57 - Grants and Contracts Proposal Approval

    • 58 - Scientific Misconduct

• SECTION III. STUDENTS

  • A. STUDENTS, GENERAL

    • 59 - Counseling of Students

    • 60 - Student Access to Educational Records

    • 61 - Religious Observance Accommodations for Students

    • 62 - Services for Students with Disabilities

    • 63 - Mandatory Withdrawal for Health and Safety Concerns

    • 63.1 - Self-Injurious Students

    • 64 - Student Unclear Records

    • 65 - Student Withdrawal

    • 66 - Transcripts

    • 66.1 - Guaranteed Tuition Rate Plan

  • B. STUDENTS, ADMISSION POLICIES

    • 67 - Admission Policies, Graduate Students

    • 67.1 - Admission Policies, International Graduate Students

    • 68 - Admission Policies, Undergraduate Students

    • 68.1 - Admission Policies, International Undergraduate Students

    • 68.2 - Residency Status

  • C. STUDENTS, STUDENT FINANCIAL AID

    • 69 - Financial Aid (deleted)

    • 69.1 - Student Loan Code of Conduct

    • 70 - Graduate Assistantships

    • 71 - Student Employment Policy

    • 72 - Grants-in-Aid Awards

    • 73 - Tuition and Fee Waivers

  • D. STUDENTS, STUDENT CONDUCT

    • 74 - Falsification of Records by Students

    • 75 - Student Conduct and Discipline

  • E. STUDENTS, STUDENT ACTIVITIES AND ORGANIZATIONS

    • 76 - Intercollegiate Athletics

    • 77 - Intramural/Recreational Sports Program

    • 78 - Raffles and Lotteries

    • 79 - Student Organization Recognition

    • 80 - Student Senate

    • 81 - Student-Faculty Boards Operating Bylaws and General Provisions

    • 82 - Apportionment Board

    • 83 - Health Service Board

    • 84 - Intercollegiate Athletic Board

    • 85 - Performing and Visual Arts Board

    • 86 - Sports and Recreation Board

    • 87 - Student Publications Board

    • 88 - University Union Board

  • F. STUDENTS, STUDENT PUBLICATIONS AND BROADCASTING

    • 89 - Radio-Television Center Board

    • 90 - Radio-TV Center

    • 91 - Student Publications

    • 91.1 - Standards for Off-Campus Communications

  • G. STUDENTS, STUDENT LEGAL SERVICES

    • 92 - Student Legal Service

  • H. STUDENTS, STUDENT HOUSING

    • 93 - Political Campaigning in Student Housing

    • 94 - Student Housing

    • 94.1 - Missing Student Notification Policy for Students Residing on Campus

  • I. STUDENTS, MILITARY SERVICE

    • 95 - Student Withdrawal for Military Service

  • J. STUDENTS, ALUMNI

    • 96 - Alumni Follow-Up (deleted)

    • 97 - Alumni and Donor Records

    • 98 - Distinguished Alumnus Awards (deleted)

• SECTION IV. ADMINISTRATIVE AFFAIRS

  • A. ADMINISTRATIVE AFFAIRS, BUDGETS AND APPROPRIATIONS

    • 99 - Budgeting Process

    • 100 - Petty Cash and Change Funds

    • 101 - Telephone Usage

    • 102 - University Accounts

  • B. ADMINISTRATIVE AFFAIRS, PURCHASES

    • 103 - Computing Equipment and Software Acquisition and Local Area Network

    • 104 - Contract/Agreement Review, Approval, and Signature

    • 105 - Printing - University Print Center

    • 106 - Product Demonstrations

    • 107 - Publications (deleted)

    • 108 - Purchasing

    • 109 - Purchase of Flowers and Gifts

    • 110 - University Vehicles

  • C. ADMINISTRATIVE AFFAIRS, INCOME PRODUCING CONTRACTS

  • D. ADMINISTRATIVE AFFAIRS, TRAVEL

    • 111 - Travel

    • 112 - Travel Advances, Student Group Travel

  • E. ADMINISTRATIVE AFFAIRS, BUSINESS EXPENSES

    • 113 - Business Expense Reimbursement for Food Purchases

    • 114 - Business Expenses

    • 115 - Interview Expense Payments

  • F. ADMINISTRATIVE AFFAIRS, MOVING AND RELOCATION EXPENSES

    • 116 - Moving Expense Reimbursement

  • G. ADMINISTRATIVE AFFAIRS, NON-APPROPRIATED FUNDS

    • 117 - Administrative Service Fee for University Gift and Endowment Accounts (deleted)

    • 118 - Interest Income and Investment Service Fee

    • 119 - University Service Fee

  • H. ADMINISTRATIVE AFFAIRS, CONTRIBUTIONS

    • 120 - Courtesy Automobiles

    • 121 - Gifts to the University

    • 121.1 - Fundraising Initiatives

  • I. ADMINISTRATIVE AFFAIRS, MANDATORY FEES

    • 122 - Refunds (deleted)

    • 122.1 - Study Abroad Program Withdrawal, Refund, and Fee

    • 123 - Student Activity Fees

  • J. ADMINISTRATIVE AFFAIRS, SPECIAL FEES AND CHARGES

    • 124 - Admission Charges for Events Sponsored by Student Organizations

    • 125 - Course Charges

    • 126 - Returned Check Penalty

  • K. ADMINISTRATIVE AFFAIRS, INTERNAL OFFSET PROCEDURES

    • 127 - Collection of Delinquent Accounts, Internal Offset Procedures

  • L. ADMINISTRATIVE AFFAIRS, MISCELLANEOUS

    • 128 - Computer Services - Use of Computing Center Facilities and Services (deleted)

    • 129 - Use of Technology Resources by Employees

    • 130 - Electronic Funds Transfer Payroll Program

    • 131 - Food and Beverage Vending

    • 132 - Internal Auditing

    • 133.1 - Safeguarding Consumer Information

    • 133.2 - Social Security Numbers

    • 134 - Mail Services

    • 135 - President/Vice Presidents - Absence from Campus

    • 136 - Records Management Program

    • 136.1 - Delegation of Authority

• SECTION V. PHYSICAL FACILITIES

  • A. PHYSICAL FACILITIES, USE OF UNIVERSITY FACILITIES

    • 137 - Building Coordinators

    • 138 - Distribution of Materials in the University Union

    • 138.1 - Posting and Distribution of Materials

    • 139 - Overtime Labor and Security Charges for Scheduled Activities

    • 140 - Space Assignments or Reassignments

    • 141 - Unlocking and Locking Facilities Responsibility

    • 142 - Use of University Facilities and Grounds

    • 143 - Use of University Facilities and Grounds - Evening and Weekend Use of Buildings

    • 144 - Use of University Facilities and Grounds for Extraordinary Events (deleted)

    • 145 - Use of University Facilities and Grounds - Lantz Buildings

    • 145.1 - Use of University Facilities and Grounds - Tarble Arts Center

    • 146 - Use of University Facilities and Grounds - Usage Charges

  • B. PHYSICAL FACILITIES, CONSTRUCTION

    • 147 - Architects and Engineers Selection

  • C. PHYSICAL FACILITIES, NAMING OF BOARD PROPERTY

    • 148 - Naming

  • D. PHYSICAL FACILITIES, ALCOHOLIC BEVERAGES

    • 149 - Alcoholic Beverages, Payment from University Accounts

    • 150 - Alcoholic Beverages, Sale, Serving and Consumption

    • 151 - Alcoholic Liquors, Tailgating Activities

    • 152 - Alcoholic Beverages, University Housing

    • 153 - Drug and Alcohol Abuse

  • E. PHYSICAL FACILITIES, CAMPUS DISTURBANCES, DEMONSTRATIONS OR EMERGENCIES

    • 154 - Bomb Threat Procedures

    • 155 - Building Evacuation

    • 156 - Campus Safety Responsibilities

    • 156.1 - Workplace Violence

    • 157 - Disruption of Academic or Operational Functions

    • 157.1 - Disruptive Behavior in the Classroom

    • 158 - Institutional Emergencies

  • F. PHYSICAL FACILITIES, MOTOR VEHICLE AND BICYCLE (AND OTHER VEHICLE) REGULATORY POLICIES

    • 159 - Parking and Vehicle Control

    • 160 - Skateboards, Skates, and Bicycles on Campus

    • 161 - University Fleet and Vehicle Services

    • 162 - Vehicle Control, Bicycle Regulations

    • 162.1 - Abandoned or Inoperable Vehicles

  • G. PHYSICAL FACILITIES, USE OF UNIVERSITY PERSONAL PROPERTY

    • 163 - University Personal Property Control

    • 164 - Use of University Tables and Chairs (deleted)

  • H. PHYSICAL FACILITIES, MISCELLANEOUS

    • 165 - Animals

    • 166 - Flag Display

    • 167 - Keys

    • 168 - Labor Union Solicitation

    • 169 - Moving of Heavy Equipment

    • 170 - Retail Sales on University Property

    • 171 - Smoke-Free Campus

• SECTION VI. AFFIRMATIVE ACTION

  • • 172 - Affirmative Action Procedures for Specified Veterans and Applicants and Employees with Disabilities

    • 173 - Discrimination Complaint Procedures

    • 174 - Diversity, Nondiscrimination, and Affirmative Action

    • 175 - Sexual Harassment

• SECTION VII. MISCELLANEOUS

  • • 176 - HIV/AIDS Statement

    • 177 - Dishonest or Fraudulent Activities and Whistleblower Policy

    • 178 - Discrimination Under the Americans with Disabilities Act

    • 179 - Distinguished Service Awards

    • 180 - Emergency Medical Service

    • 181 - Freedom of Information (deleted)

    • 182 - Directory Information, Personal Data, Lists and Labels for Students and Employees

    • 182.1 - EIU Electronic Communication with Students, Faculty, and Staff

    • 183 - Policy Distribution

    • 184 - Policy Monitor

    • 185 - Sexual Assault, Abuse and Misconduct

    • 186 - Student Affairs Professional Affiliates

    • 187 - University Archives

    • 188 - University Data

    • 189 - Furlough Policy