Eastern
Illinois University must comply with the official travel regulations promulgated
by the State of Illinois
Travel Regulation Council (TRC). Travel regulations issued by the Travel
Regulations Council shall govern the reimbursement of employees and members
of the Board of Trustees from all fund sources except appropriately restricted
funds donated to the University Foundations.
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| Effective July 1, 2009 |
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| Private Vehicle |
$.555 per mile as of 4/17/12
$.51
/ per mile as of 01/01/11 |
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Chicago Metro Counties (Cook) |
Click here for more information |
| Counties of DuPage, Kane, Lake, McHenry and Will |
$80.00 + tax |
| Downstate Illinois Counties |
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| Illinois
Select Counties (Champaign, Kankakee, LaSalle, McLean, Macon,
Madison, Peoria, Rock Island, St. Clair, Sangamon, Tazewell and Winnebago) |
$70.00 + tax |
| All other Downstate Counties |
$60.00 + tax |
| Out of State |
$110.00 + tax |
| Washington
D.C. area: |
Click here for more information |
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| Out
of Country |
Actual Reasonable |
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Any employee attending a conference or seminar in the
course of state business may stay in the lowest priced room available at
or near the hotel or motel in which the conference or seminar is located
or in accommodations arranged by conference/seminar organizations, and shall
be reimbursed for actual lodging expenses in excess of those allowed by the
reimbursement rates above. The traveler must check the box on the travel voucher if conference lodging was used. If conference lodging was NOT used, and the amount is over the allowed amount, the traveler must fill out a Travel Exception form and attach to the voucher. |
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(Used on overnight travel or when travel exceeds 18 hours.) |
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| If
you leave between |
In State |
Out of State |
| Midnight - 6:00
a.m. |
$28.00 |
$32.00 |
|
| 6:01 a.m. - Noon |
$21.00 |
$24.00 |
|
| 12:01 p.m. -
6:00 p.m. |
$14.00 |
$16.00 |
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| 6:01 p.m. - Midnight |
$7.00 |
$8.00 |
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| If
you return between |
In State |
Out of State |
|
| Midnight - 6:00
a.m. |
$7.00 |
$8.00 |
|
| 6:01 a.m. - Noon |
$14.00 |
$16.00 |
|
| 12:01 p.m. -
6:00 p.m. |
$21.00 |
$24.00 |
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| 6:01 p.m. - Midnight |
$28.00 |
$32.00 |
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The University of Illinois provides a free on-line Per Diem calculator at the following: (Applicable to EIU overnight travel only)
PER DIEM CALCULATOR
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| - (Used when no overnight lodging is involved or travel is less than 18
hours) |
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In
State |
Out
of State |
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| Breakfast - leave
at or before 6:00 a.m. |
$5.50 |
$6.50 |
|
Dinner
- return at or after 7:00 p.m. |
$17.00 |
$19.00 |
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There is an allowance of $28.00 (in-state) and $32.00 (out-of-state) for each full day. When the cost of meals at an approved conference is an integral part of the registration fee, the traveler shall deduct the following amounts from the meals reimbursement or per diem allowance claimed. |
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Deduct |
Deduct |
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In
State |
Out of State |
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| Breakfast included in registration fee |
$5.50 |
$6.50 |
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| Lunch included in registration fee |
$5.50 |
$6.50 |
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| Dinner included in registration fee |
$17.00 |
$19.00 |
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Up to $10.00 without receipt (with explanation.)
Registration fees exceeding $50.00 needs to be on a Request for Payment (RFP) and charged to Contractual Services.
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