Staff Senate Minutes: May 11, 2005
SENATORS PRESENT:
Sandy Bingham-Porter, Greg Boyd, Dan Carpenter, Kathy Cartwright,
Zoraida Irizarry, Tom Leonard, Matt Pederson, Doug Sloat, Janice Spraker and
Linda Strange
SENATORS ABSENT:
Eric Davidson, Katie Rice, Adam Due, and Teresa Sims
GUESTS:
Sara Amyx, Vice President Cooley, Bill Witsman and several constituents
President Kathy
Cartwright called the meeting to order in the Oakland Room.
Vice President Cooley
introduced Bill Witsman. Mr. Witsman presented
a brief overview including a PowerPoint handout of the upcoming Banner mainframe
system. He explained that teams have been formed
for this implementation and there are 11 people on the Steering Committee. Departments can have input of their needs before
implementation. There will be a website to communicate
updates of this Enterprise Information System Enhancement at www.eiu.edu/~eise and there will be
staff training closer to implementation. The
Banner components will be integrated and includes Finance, Alumni Development,
Human Resources, Student Information, and Financial Aid.
The software is free, and the benefits and cost savings of efficiencies
will out way the costs over an 8-10 year period for the hardware, etc. Several institutions are using Banner which includes
the University of Illinois, Indiana State University, SIU at Edwardsville,
etc.; therefore, EIU can network with other institutions who are already using
the program. This will take about four
years to implement (beginning Fall 2004) with the first usage tentatively
beginning July 2006.
The State Universities
Civil Service Advisory Committee, April 14 Quarterly Meeting Minutes, was
distributed to the Senators. Julie Benedict, our
EAC Representative, was unable to attend the meeting but wanted to share.
The April Staff
Senate Minutes were approved; motion by Sandy Bingham-Porter and seconded
by Dan Carpenter.
Kathy Cartwright
discussed the Staff Senate Elections of April 27. The
Minority seat to be appointed by President Hencken is still available if anyone
would like to serve. The elected seats
are as follows:
Non-Negotiated
Sandy Bingham-Porter
AFSCME 981 Clerical/Technical Sara
Amyx
Negotiated Facilities
Doug Sloat
AFSCME 981 BSW/FS
Tom Leonard
A/P
Eric Davidson
Kathy Cartwright
asked for volunteers to serve on the Council on University Planning and Budget
Committee (CUPB) to begin September 2005. Gregg
Boyd will serve in the Staff seat. The Senate
is requesting a constituent to serve in the A/P seat.
Please contact a Senator if you are willing to serve.
Janice Spraker shared
information from the May 2 Executive Board Meeting with President Hencken
and VP Cooley. Information included the
FY06 budget, the pension uncertainties, fall enrollment, Fine Arts tentatively
will be operating by June 2007, waste from the Fine Arts Building is all being
recycled, the demolishing of buildings around the Fine Arts, fund raising
status, the donated Alumni Clock Tower, etc. It
was requested to form the committee to write a sample pension letter. Kathy Cartwright shared the status of the pension
letter. We are gathering ideas, it is being
developed, and we’ll email it to constituents upon completion. Constituents are urged to handwrite their support
letters (not using work time or materials) for EIU’s budget and forward them
to their representatives. If a copy of the sample
letter and addresses are needed, please contact Janice Spraker.
Doug Sloat, Facilities
Planning and Management Search Committee representative, shared that four
candidates interviewed, there was good participation at the interviews from
campus constituents, the committee will meet the week of May 16 where feedback
will be forward to VP Cooley, and the tentative hiring date is July 1.
Kathy Cartwright,
VP of Student Affairs representative, shared that four candidates interviewed
and the committee’s duties are now complete. The
weaknesses and strengths of the candidates were forwarded to President Hencken. Kathy shared a memo from Katie Rice that the Civil
Service Council will be hosting a “Council of Councils” on October 7 at EIU. Other Illinois University Staff Representatives will
spend the day at EIU, and volunteers are sought to help with this event. Contact Katie Rice if you can help.
Sandy Bingham-Porter, Parking Committee representative,
shared that the President Council will not increase parking permits August
2005; however, this will be reviewed next year.
The Senate is in recess during the summer and the
next meeting is September 14, 2005 at 1:15pm in the 1895 Room. Our meetings
are always open and everyone is welcome to attend. If anyone has any
questions or issues that they would like us to ask at our next meeting, please
contact one of the Senators. Senators can be found at http://www.eiu.edu/~stfsenat/members.htm
Respectfully submitted:
Janice Spraker
Please email any corrections to: Harold Harris
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